Project Coordinator

DESCRIPTION The Project Coordinator is responsible for supporting the administrative and operational functions of assigned projects. This role provides coordination and support to Project Management, Engineering, Purchasing, and Field Operations teams to help ensure projects are organized, properly documented, and operating efficiently throughout all phases of the project lifecycle. RESPONSIBILITIES Oversee and support the administrative functions of project and field offices. Ensure all required OCIP and insurance documentation is obtained and distributed to the appropriate parties. Support Engineers with finalizing project material Bills of Material (BOMs) and assist with creation of purchase orders (POs) and Purchase Order Authorizations (POAs). Coordinate project equipment rentals as required. Track and update material shipments in accordance with project BOMs and assist with vendor communication and follow-up. Assist with invoice routing, coding coordination, and approval processes in partnership with Project Management. Coordinate project site setup and demobilization logistics. Assist with management and coordination of project tools, consumables, and related site needs in partnership with field personnel. Maintain, organize, and update project filing systems and assist with training team members on proper document management procedures. Coordinate and process project-related purchases for the project team. Provide document reproduction, distribution, and administrative support as needed. Arrange project housing and travel accommodations as necessary. Receive and route incoming requests, directing them to the appropriate department or personnel. Maintain regular communication with field personnel, vendors, and site contacts to coordinate deliveries, consumable orders, and other project needs. Route documents for signatures and ensure all required parties receive project-related documentation promptly. Perform general office and administrative duties, including typing, copying, scanning, filing, and email correspondence. Support general office administration functions, which may include ordering office supplies, coordinating company events, answering main phone lines, event planning, and assisting with marketing material orders. Perform other duties and responsibilities as assigned. QUALIFICATIONS AND SKILLS 2-3 years of administrative experience required; construction industry experience preferred. Strong proficiency in Microsoft Office Suite, Adobe Acrobat, and/or Bluebeam. Basic understanding of construction drawings, specifications, and project documentation preferred. Strong organizational, communication, and multitasking skills. Ability to prioritize work in a fast-paced project environment while maintaining attention to detail