Administrative Assistant

Job Title: Administrative AssistantCompany: Venesco, LLCPosition Overview:Venesco is seeking a detail-oriented and organized Administrative Assistant to support contract operations and day-to-day management activities in a fast-paced government environment. This role will provide critical administrative, records management, and program support to Contracts Program Managers (CPMs), Contracting Officer Representatives (CORs), and Contracting Officers (COs).RequirementsMandatory Qualifications:Minimum of three (3) years of experience as an Administrative AssistantProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and ZoomActive Non-Disclosure Agreement (NDA) in place with employerKey Responsibilities:Provide administrative support for daily management of contractual requirementsOversee records management programs, including records inventory, file management, disposition, and trainingMaintain and update comprehensive data repositories related to project activities and management reportingSupport automated data activities, including reports, spreadsheets, databases, and briefings using government systemsAssist CPMs, CORs, and COs with contract/task order establishment, maintenance, and oversightReceive and process invoices and monthly status reports; review for accuracy and resolve discrepanciesEstablish and maintain project records in Project Tracking Systems (PTS) or other government systemsUpdate procurement and tracking logs (e.g., PR Log, Management Log)Support contract closeout activities, including documentation collection and reconciliation of expired contractsPrepare, route, track, and file correspondence, documents, and formsManage incoming/outgoing mail and assist with customer inquiriesProvide quantitative and statistical data support to Division leadershipAssist with suspense tracking and distributionSupport supply ordering and general office operationsPreferred Skills:Experience supporting federal contracts or government programsStrong organizational and multitasking abilitiesHigh attention to detail and accuracyExcellent communication and coordination skills