Temporary Executive Assistant

Temporary Executive AssistantThis recruitment is for a Temporary Executive Assistant position through UC Irvine's internal temporary staffing department. This position will be based in Orange, CA.Job duties include, but are not limited to:Manage and optimize a complex executive calendar, aligning priorities, anticipating conflicts, and ensuring effective time management.Partner closely with executives to support strategic initiatives, prepare materials, and track key deliverables.Lead planning and execution of meetings and events, including end-to-end logistics, vendor coordination, and on-site support.Serve as a primary point of contact; handling communications with professionalism and discretion.Required:Bachelor's degree and 1-3 years of experience as an Executive Assistant supporting Director-level leadership or higher.Advanced proficiency in Microsoft Office Suite, including Excel, with the ability to create polished materials.Proven experience managing complex calendars, executive communications, and high-level meetings or events.Exceptional organizational skills, sound judgment, and the ability to handle confidential information with discretion.Ability to read, write, and follow written and oral instructions in English.Preferred:Experience supporting senior executives in a fast-paced, complex organization.Strong event planning experience, including large-scale or high-visibility events.Excellent written and verbal communication skills with strong stakeholder management ability.Proactive, resourceful, and able to anticipate executive needs with minimal direction.Pay Rate: $6,600.00/monthly (exempt from overtime).The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanEmployment Misconduct*Legal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free Environment*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationThis is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License for driving university vehicles.The majority of our temporary positions are Monday Friday, 8:00 a.m. 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.