Executive Administrative Assistant Jobs

Executive Administrative Assistant Lockheed Martin is a global leader in defense, aerospace, and security. We are committed to pushing the boundaries of technology to deliver mission-critical solutions that protect and empower our customers. Our Missile Defense Solutions organization plays a vital role in shaping the future of missile defense systems through innovation, strategic partnerships, and cutting-edge technology and engineering.At Lockheed Martin, we are dedicated to delivering cutting-edge defense solutions that protect national security and strengthen global stability. Our Missile Defense Solutions team plays a vital role in supporting one of the Missile Defense Agency's (MDA) most critical missions.This position will report to the Missile Defense Solutions (MDS) Director as the Executive Administrative Assistant for the MDS portfolio and Colorado Springs Site Admin Lead. The focus of this role will be on the direct support to the MDS Director and adjacent support to the MDS Leadership team. Your responsibilities will include, but are not limited to:Individual will interface with cross-function executives, senior management, and administrative staff of all levels and will act as an ambassador for the Director and the site.The role involves a high volume of calendar management, travel arrangements and expense reporting for primarily domestic and occasional international travel. The candidate must use discretion when responding to email and in person requests and tasks. Standard administrative duties include assisting in preparation of briefing materials; set up and support of a variety of meetings and large employee meetings.Assures administrative detail on all projects: updates and statuses delegated tasks to ensure progress to deadlines; handles all inquiries as appropriate to maximize leaders' time efficiency; screens visitors to control interruptions and preserve leaders' schedules; provides meeting backup data as needed and arranges all amenities for same.Performs additional special assignments as required in support of program, executive staff and administrative organization.The successful candidate should be of a proactive mindset with excellent communication skills.Individual will also be responsible for site level duties such as coordinating site level events, visitors, partnering closely with facilities, security and cross functional site level leadership.You are an experienced Executive Administrative Assistant with a deep understanding of required support to company executives. You have the ability to manage high volume administrative responsibilities, build strong relationships across the team, and drive results that support the Program Director and Director's team.Impact: Shape the future of missile defense capabilities and contribute to national security.Innovation: Support a team working on cutting-edge defense technologies with a team of industry experts.Growth: Develop your career with a company that values leadership, vision, and innovation.Collaboration: Engage with a network of top-tier professionals dedicated to driving success.Basic Qualifications:Advanced skillset of Microsoft Office Suite such as (Outlook, PowerPoint, Word, Excel, Teams) compose correspondence and create presentations.Executive level administrative support experienceExperience managing executive calendars, meeting arrangements and interfacing with all levels of team members.Travel arranging experience with domestic and international travel as well as follow on expense reporting utilizing Concur to include reconciling corporate travel card.Experience with Outlook/Active Directory Resource Management for Portfolio resource accounts and distribution listsWorking knowledge with Microsoft Teams, SharePoint, Concur and Internet research skillsAbility to obtain and maintain DoD Secret Clearance; U.S. Citizenship is requiredDesired Skills:Possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal and external management and administrative staff.Demonstrated executive presence through professional presentation and support a very professional environmentAbility to coordinate travel arrangements and reconciliation of expense reports, both domestic and international. Concur experience a plus.Demonstrate/use judgment, and the utmost discretion and confidentiality.Must be flexible to support intermittent extended work hours, when needed, and work independently and execute projects with minimal supervision.Self-motivated to handle and/or delegate initiatives in leader's absence.Must be able to multi-task and complete assignments accurately and on time.Possess the ability to work well independently and in teams and creates an approachable atmosphere.This position requires a government security clearance, you must be a US Citizen for consideration. Clearance Level: Secret.Other Important Information You Should Know:Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.Schedule for this Position: 4x10 hour day, 3 days off per weekPay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $51,800 - $91,425. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.