Chief Administrative Officer (ADMIN MGR 1)

Under guidance of the Department Chair, provide leadership, oversight and management to a large, complex academic and research department including business and finance, extensive contract and grant administration, academic and staff human resources, teaching and instructional support, computer operations and support, self-supporting operations, space and research and teaching laboratory support needs. Actively encourage and participate in training and education of staff; implement team building with administrative staff and participate in management meetings with Department Chair and other supervisors/managers to discuss school or departmental issues, concerns and needs. Participate in and oversee annual budget planning with chair, faculty, and staff.Apply By Date: May 13, 2026QualificationsMinimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the positionBachelor's degree in a related area and/or equivalent experience/training. Knowledge and experience performing and managing complex financial planning and budget analysis in the areas of contract and grant administration demonstrated through education or equivalent experience, knowledge of office and/or business administration.Supervisory experience and team building skills demonstrated through past performance to effectively recruit, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, and build effective service-oriented, team environment.Knowledge and experience in the principles and practices of business management with skills to effectively and ethically manage, and oversee a complex academic operation in the areas of, space and facility requirements, information technology, and teaching/research laboratory needs.Knowledge and leadership skills to implement principles of performance management, multiculturalism and diversity, coaching skills to enhance staff contributions.Strategic planning, analytical and program evaluation skills to effectively provide sound recommendations, continually examine systems and develop or revise to accommodate change requirements.Skills to analyze complex information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate courses of action for pursuit or recommendations to others, and to resolve conflicts.Preferred QualificationsExperience working in a high level administrative position within a university or similar environment. Key Responsibilities35% - Leadership25% - Business and Financial Analysis15% - Management of Staff15% - Academic Personnel Administration10% - Instructional Support ManagementDepartment OverviewThe Chief Administrative Officer provides administrative leadership and oversight for the Department of Chemistry which is a large and complex academic and research department located in the College of Letters and Science. The department has State and extramural of funds with expenditures of approximately $28M annually including $8M in organized research. Employee headcount numbers of: 27 staff, 42 senate faculty, 4 continuing lecturers, many Federation appointees, Emeritus Faculty, Postdocs, Pre-Six Lecturers, and 224 graduate students and 700 undergraduate majors. Facilities management related to the organization includes laboratory, teaching and administrative space totaling 147,120 asf distributed throughout 4 different buildings.POSITION INFORMATIONSalary or Pay Range: $102,400.00 - $202,400.00/yearSalary Frequency: AnnualSalary Grade: 25UC Job Title: ADMIN MGR 1UC Job Code: 000547Number of Positions: 1Appointment Type: CareerPercentage of Time: 100%Shift (Work Schedule): M - F 8:00AM - 5:00PMLocation: Davis, CAUnion Representation: NoBenefits Eligible: YesThis position is 100% on-siteBenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.htmlHigh quality and low-cost medical plans to choose from to fit your family's needsUC pays for Dental and Vision insurance premiums for you and your familyExtensive leave benefits including Pregnancy and Parental Leave, Family & Medical LeavePaid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementPaid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementContinuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementAccess to free professional development courses and learning opportunities for personal and professional growthWorkLife and Wellness programs and resourcesOn-site Employee Assistance Program including access to free mental health servicesSupplemental insurance offered including additional life, short/long term disability, pet insurance and legal coveragePublic Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified rolesRetirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found herePhysical DemandsStanding - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Lifting/Carrying 26-50 lbs - Never 0 Hours Lifting/Carrying over 50 lbs - Never 0 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 26-50 lbs - Never 0 Hours Pushing/Pulling over 50 lbs - Never 0 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Climbing (e.g., stairs or ladders) - Never 0 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Environmental DemandsChemicals, dust, gases, or fumes - Never 0 Hours Loud noise levels - Never 0 Hours Marked changes in humidity or temperature - Never 0 Hours Microwave/Radiation - Never 0 Hours Operating motor vehicles and/or equipment - Never 0 Hours Extreme Temperatures - Never 0 Hours Uneven Surfaces or Elevations - Never 0 Hours Mental DemandsSustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work EnvironmentUC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.Special Requirements – Please contact your recruiter with questions regarding which activities apply by positionThis is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessmentMisconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.A Culture of Opportunity and BelongingAt UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-DiscriminationBecause we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHereTo learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks