Office Clerk

divh2Office Clerk/h2pLocation: Honolulu, HI 96816 Duration: 4 Weeks Shift Information: M-F 7:45am - 4:30pm Guaranteed Hours: 8 Pay Rate: $25/Hr/ph3Major Duties Responsibilities/h3ulliResearches files, records and other sources of information on specific questions and topics as requested./liliMaintains work schedules and edits of schedules in one-staff computerized staffing programs./liliAudits individual time sheets (Form D-55) for Nursing employees for completeness and accuracy or ensures that time sheets indicate correct number of hours worked, overtime hours, and differentials. Follows up on any discrepancies, omissions or errors. Consults personnel rules and regulations, appropriate bargaining unit agreements, and contract interpretations as necessary to determine their applicability./liliAudits overtime authorization forms as needed. Ensures that calculations for overtime, meal allowances and mileage reimbursements are in accordance with personnel rules and regulations, and appropriate bargaining unit agreements. Follows up on any discrepancies, omissions or errors./liliAudits Application for Leave of Absence (G-1) forms for completeness and accuracy as needed. Follows up on any discrepancies, omissions or errors./liliProvides technical assistance to the Health Unit Clerks in the preparation and completion of the following forms:/liulliIndividual time sheets (Form D-55)/liliOvertime authorization forms/liliApplication for Leave of Absence (G-1) forms/li/ulliPosts attendance information from individual time sheets onto employees Leave Record (Form 7) for Nursing employees as needed. Follows up on any discrepancies and missing G-1 forms. Maintains current balance of vacation, sick leave and compensatory time as needed./liliEnsures attendance/leave record is consistent with One Staff schedule posting./liliExtracts and compiles information from Employee Leave Records or Human Resources Office as requested. Notifies the Director of Nursing and the Payroll Clerk when employees exhaust their paid leave and must be placed on leave without pay. Keeps DON appraised of concerns regarding staff attendance patterns./liliMaintains employee information cards and roster of all Nursing employees. Updates information as necessary./liliOpens, sorts and routes incoming mail to appropriate staff. Prepares outgoing mail for distribution./liliPhotocopies correspondence, announcements, documents and other materials. Collates, staples and distributes as appropriate./li/ulh3Typing/Computer Entry/h3ulliTypes correspondence, forms and reports from final or rough draft, following prescribed procedures and format. This may include confidential information on employees and residents. Checks and corrects typed materials for spelling, punctuation, grammar, spacing, neatness and general appearance./liliTypes policies and procedures in prescribe format./liliCommunicates as necessary with email and completes pertinent electronic forms as required./li/ulh3Other Duties/h3ulliReceives phone calls, answers questions and provides general information. Refers calls, employees and visitors to appropriate staff, and takes messages for staff in their absence./liliDetermines need for and orders necessary supplies, materials and equipment. Arranges for equipment maintenance and repair as needed./liliPosts and updates announcements and other information on Nursing Offices bulletin board./liliMaintains supply of forms for Nursing Office, and replenishes or reorders more forms as needed./liliProvides coverage in the absence of the Health Unit Clerks./liliPerforms other related duties as required./li/ul/div