Accounts Payable Administrator

Position PurposeResponsible for administering the accounts payable function for Delicato Family Wines. This requires high volume of invoice processing, analysis and exercise of discretion in relation to vendor discussions/negotiations regarding payment schedules and late payment fees. Participates in the regular payment activities for all companies.Functional ResponsibilityEssential DutiesReviews invoices and compares to purchase order and receiving documents (3 way match)Works directly with the procurement and receiving departments to reconcile any pricing or quantity variancesReviews invoices for appropriate documentation and approvals according to delegation of authority; asks follow-up questions as appropriatePrepares and reviews invoices for adherence to company policiesReconciles vendor statements and works with vendors in resolving discrepancies on invoices for discounts, errors, late payments, etc.Leads in processing weekly check disbursement runs and coordinates check signing schedule exceptionsLeads in processing all electronic payments including ACH, Wires and Credit CardUnderstanding of vendor master data and 1099 requirementsProcesses payments by credit card and reconcile monthly credit card statementAssists in month end close with accrual and expense analysisProcesses journal entries as neededDistributes invoices to the appropriate cost center managers for approvalBackup for grower payable processProvides supporting documentation for auditsNon-Essential DutiesFiling and general office supportPerforms other functions and responsibilities as assigned and as time permitsHandles sensitive information appropriately and confidentiallyMaintains professional image with all suppliers, growers and any internal customersOther duties may be assignedMinimum RequirementsEducation and ExperienceHigh School diploma or GED equivalent. 5+ years of accounting and/or business experience, including accounts payable, general ledger and account analysis. College courses in accounting or related field may be counted towards business experience requirement. Knowledge, Skills, And AbilitiesRequires a strong understanding of business operations and systems, excellent communication skills, both verbally and written, and negotiation, problem solving, research and resolution skills, along with strong organizational and time management skills, data analysis and ability to multi-task. Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.Ability to work independently and with a team in a fast paced and high volume environment with emphasis on accuracy and timeliness. Ability to perform mathematical computations such as percentages and fractions. Must be proficient in Microsoft Windows Excel & Word along with a minimum of 2 years of ERP (Enterprise Resource Planning) experience; SAP experience preferred. Working ConditionsOffice environment. Operates keyboard & mouse. Required to talk & listen. May be required to drive automotive equipment.Working ConditionsYESNOProtected HeightsXMarked Temperature & Humidity ExposureXDrives Automotive EquipmentXExposed to Dust, Fumes and GasesXClose Quarters or Confined SpacesXWork StandardsActs in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable RelationshipsCommunicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive mannerDemonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and trainingFollows all Company policies and proceduresAdditional CommentsManagement retains the discretion to add to or change the duties of the position at any time.