Document Controller- Resolution Copper, Superior, AZ (Mining)

Project: Resolution Copper Location: Superior, AZ Compensation: Redpath USA Corporation offers competitive and comprehensive wages and benefits. Conditions of Employment: Acceptable results relating to mandatory drug test, background check, medical physical and compliance with Redpath health and safety requirements. Job Description: The Document Controller is a controller responsible for the timely, accurate and efficient preparation and management of documents. Responsibilities also includes, but are not limited, to the following: control the numbering, sorting, filing, handling, storing, tracking, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments of Redpath USA Corporation and/or clients. The incumbent is responsible for the compliance with document lifecycle procedures and archives records in accordance with record retention policies and procedures. The Document Controller will also receive and process Requests for Information (RFI’s), Notes for the Record (NFTR), Technical Memo’s, Purchase Order Request (POR), Management of Change (MOC), and Change Order Requests (COR) from employees or client and maintain the requests via tracking logs. As procedures and information are updated, the Document Controller will create new templates. The role of the Document Controller at Redpath USA Corporation entails several key responsibilities: Document Preparation and Management: Ensuring documents are prepared accurately and efficiently. Managing both electronic and hard copy documents generated by technical teams, projects, or departments. Document Control: Controlling the numbering, sorting, filing, handling, storing, tracking, and retrieval of documents. Adhering to document lifecycle procedures to ensure compliance. Record Retention: Archiving records in accordance with record retention policies and procedures. Management: Receiving and processing the following from employees or client: Requests for Information (RFI), Notes for the Record (NFTR), Technical Memos, Purchase Order Requests (POR), Management of Change (MOC), Drawings, and Change Order Requests (COR). Maintaining requests via tracking logs. Template Creation and Updates: Creating new document templates and controls as procedures and processes are updated. Compliance and Procedures: Ensuring compliance with company policies and procedures related to document management. Overall, the Document Controller plays a crucial role in maintaining organized and efficient document workflows, ensuring compliance with record retention policies, and facilitating the management of Requests for Information within Redpath USA Corporation. Education and Experience: High School or equivalent. An associate degree in computer science, business administration, library management, record management or similar field preferred. A bachelor's degree in computer science, business administration, library management, record management or similar related field highly preferred. 5 years’ experience in administration, document management, archive management, records management, or related field. Experience in a Document Controller position in mining preferred. Knowledge of mining and engineering terminology preferred. If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible user of company vehicles. Must possess a current State Driver’s License and acceptable driving record. Proficient in the use of computers, associated software and document management systems. Proven ability to work independently and collaboratively. Duties and Responsibilities: Manage and oversee documents for a particular project, site and/or for an entire organization. Responsible for the handling, intake, scanning, verification, control, retrieval, and storing of documents both electronically and in hard copy. Update and maintain document management systems and physical records. Assist project managers to develop and maintain documents such as meeting minutes, drawings, specifications, approvals, and related items. Responsible for training employees on records management procedures and policies, which include documentation, handling, retention, retrieval, destruction, and disaster recovery. Ensure that proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed. Ensure the proper and accurate organization, filing, and archiving of all relevant documentation. Checks and edits documents for accuracy and compliance. Controls the flow of documents in and out of the department, project, site etc., as assigned. Assist with file migrations and audits, and perform administrative tasks as needed. Retrieves files for other employees, projects, management and customers when needed. Identifies and reports errors or developments regarding document storage. Ensures the secure destruction and disposal of sensitive documents in compliance with Company SOPs, policies, directives and legislation. Maintains the security of confidential documents. Conduct regular reviews and document audits. Design templates for documents, file types, and document databases. Produce document progress reports for departments, projects and leadership. Maintain professional working relationships with management and client representatives. Complies with and ensure compliance with Redpath’s Policies and Procedures as detailed in the appropriate manuals, handbooks, directives, Standard Operating Procedures (SOP). Able to work in excess of 40 hours a week, overtime, day and nights, weekends, holidays and shift rotations. Able to travel, which may include remote locations. Maintain confidentiality with respect to Redpath USA Corporation and Client business information. Other duties and responsibilities as assigned verbally and/or in written form. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive. Compliance with Redpath Core Competencies is an essential duty and responsibility. Knowledge Required: Advanced skills in MS Office (Excel, Outlook, PowerPoint, MS Word, Teams) Adobe Professional (preferred) MS Internet Explorer MS Visio (optional) Fax/Photocopier Equipment Telephone Systems DAP system (preferred) MUST BE ABLE TO PROVIDE PROOF OF IDENTITY AND RIGHT TO WORK IN THE US. NOT OFFERING SPONSORSHIP.