Pre-Construction Coordinator

Overview Suncoast Post Tension, Ltd. is an established post tension and rebar manufacturing company that has been in business for over 30 years. We supply construction related materials to builders from one of our nine facilities in the US. The Pre-Construction Coordinator is responsible for managing all incoming bid invitations for the MFC division, ensuring timely review, accurate document organization, and proper routing of projects—particularly those involving Elevated Post-Tension (PT) work. This role plays a critical part in maintaining an organized bid process by monitoring the bid notification inbox throughout the day, reviewing project documents, maintaining the bid calendar, and ensuring all files and communications are correctly saved and named in SharePoint. Responsibilities Bid Intake & Monitoring Monitor the MFC bid notification email inbox continuously throughout the workday Review all bid invitation emails on the day they are received Maintain the goal of clearing the bid inbox daily Project Document Review & Organization Download, review, and organize all plans, specifications, and project documents provided by clients Ensure all documents are accurately named and properly saved to SharePoint following established naming conventions Create and maintain project bid folders in SharePoint Maintain and update the bid calendar to ensure accuracy and visibility Elevated PT Project Handling Identify all projects that include Elevated PT or Elevated-only PT scope upon receipt of the bid invite Send the bid invitation email to the Elevated Sales Manager for the applicable territory, including: Confirmation that the project includes Elevated PT The city/location of the project Clarification of project scope: Elevated only Combination of SOG and Elevated (PT, SRS, and/or BC) For Elevated projects only, forward the bid invite email to the appropriate Elevated Sales Manager For combination SOG and Elevated PT set the project up in MFC SharePoint Save all project documents in the appropriate bid folder Add the email notifying the Elevated Sales Manager to the project's bid folder Communication & Coordination Communicate clearly and professionally with sales managers and internal stakeholders Ensure timely notification of elevated scope to the appropriate teams Escalate workload or process concerns to the supervisor as needed Qualifications Education: High School Diploma Required background: 2 years of relevant administrative assistant, preferably with construction experience High Proficiency in Excel and SharePoint a Plus Knowledge Skills & Abilities: Strong problem-solving skills Excellent verbal and written communication skills Previous personnel management experience would be an advantage however not necessarily required Strong organizational and time-management skills High attention to detail and accuracy in document handling Ability to manage high email volume and multiple deadlines Proficiency with SharePoint and document management systems Ability to work independently and prioritize tasks effectively Exceptional attention to detail and organizational abilities Physical Requirements: Frequently required to sit or stand for long periods of time and walk distances, as well as stoop, bend, kneel and crouch Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus While performing the duties of this job, the employee is regularly required to talk or hear Frequently required to use hands and fingers to handle, reach or feel and manipulate objects or controls Additional Information Salary Range: $28.85 - 33.65/hr + DOE Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law Benefits: 401(k) + matching Health, Dental, Vision insurance Life insurance Paid time off (PTO) Holiday Pay Suncoast is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.