Plant Accounting & Administrative Coordinator

Description: 8942Work Schedule: 100% in officeHours: 8 hours daily (M-F), Open to a hybrid schedule of 3 days in office for the right candidateJob SummaryResponsible for the accounting functions of the plant including invoice processing, accrual entries, journal entry development and purchase order generation. Possesses understanding of proper accounting rules and practices and works to maintain our records per SOX requirements. Assists the business manager with month close and reviews. Communicates effectively with all departments and corporate support groups. Supports administrative needs of the plant.Essential Duties/ ResponsibilitiesInclude, but are not limited to the following:Supports and emphasizes importance of safety and environmental programs and supports payments for permits and license fees within these programsLeads the setup of annual work orders and associated purchase orders for the plantCoordinates monthly review meetings with leadership team to resolve any outstanding invoice or purchase order issues in a timely matterCreates documents, including reports, memos, graphs, charts, tables, etc.Reviews and processes goods receipts for all service invoices received by the plant, ensuring invoices are paid accuratelyPrepares journal corrections and coordinates monthly and year-end accruals along with Sarbanes-Oxley related itemsFamiliar with SAP reporting, editing, and daily cost tracking for maintenance and engineering projectsDevelops, audits, and maintains tracking for expense reporting and approvalsPrepares special cost/budget reports and analyses with minimal direction at the request of department managementUnderstands business processes and their financial implication/impact to the Plant and CompanySupports the Business Manager with budget reviews, variance analysis development, and month-end close calls and can backfill these duties as neededAssists the Business Manager with five-year O&M and capital budget planning processEffectively communicates with vendors to resolve invoice and billing questionsWorks with Corporate Accounting on cost assignment and station billing issuesSubject Matter Expert regarding payroll and aids all plant departments to ensure timely and accurate timekeeping for station personnelNew employee processing including I-9 verification as well as site training assignment and trackingSupports plant administrative needs including supply ordering, meeting organization, and serves as plant Goodwill AmbassadorDemonstrates employee involvement, innovative thinking, adaptation to change, responsible risk taking, customer focus, and continuous improvementEnsures development and implementation of assigned area goals, objectives and initiativesPromotes productivity and teamwork with open communication, timely decision making, and use of personal leadership skills to set high standards of performanceRecognizes problems and is proactive in helping to resolve themOther duties as assignedMinimum RequirementsMinimum of a bachelor’s degree in an Engineering, Business, Accounting or related technical discipline from an accredited college or universityA 2-year degree and 4 years equivalent experience in related field, or 6 years of equivalent experience in a related fieldProficient in Microsoft Office Suite of programsExperience with SAP or similar programsBenefits:401(k)