Program Coordinator

Program Coordinator ABOUT LANGSTON LANGSTON is a community-conceived and -designed nonprofit arts organization. Our mission is to strengthen and advance our community through Black arts and culture in service to cultivating Black brilliance. We provide multigenerational, multi-genre programming that is responsive to community needs and desires. We share culture, promote artistic expression, encourage artistic excellence, cultivate leaders, practice radical inclusivity, and facilitate cultural education and possibility all towards thriving as a self determined community in our practices, policies, and partnerships. LANGSTON was born from the legacy of the Langston Hughes Performing Arts Institute, a historic institution that serves as the hub of Seattle’s Black performing arts community and experiences for over 50 years. LANGSTON is fortunate to be housed and host its programming in this historic building which still exists as a cultural space and rental facility. LANGSTON proudly honors this legacy and seeks to maximize activation of the Langston Hughes Performing Arts Institute through our mission, vision and values. OVERVIEW LANGSTON is seeking an organized, punctual, friendly and reliable individual, who can assist LANGSTON with planning and management of our programs. If you enjoy Black arts and culture, love creating processes, stay flexible when change happens and get satisfaction by checking things off your to-do list, this might be the role for you. THE ROLE LANGSTON’s Program Coordinator reports to the Program Director and is responsible for coordinating the logistics and administrative operations for a variety of programs. Responsibilities include gathering tech and marketing needs from partners and artists; coordinating space and equipment usage with our building partners on the LHPAI team; making sure all utilized spaces are prepared for performances, classes, and workshops; communicating event needs to the internal team; creating a welcoming environment to patrons, artists and partners. The ideal candidate will be a proven leader and have experience in successfully managing relationships and projects across multiple arts disciplines. They will be self-motivated to ensure all logistical matters are handled as they arise, and within the constraints of budget, time, and space available. The Program Coordinator will ensure that all programs deliver desirable experiences for LANGSTON’s various constituencies in accordance with the mission of cultivating Black brilliance and strengthening and advancing community through Black arts and culture. The Program Coordinator will work directly with the LANGSTON team, Seattle Office of Arts & Culture Langston Hughes Performing Arts Institute staff, and various communities and champions to achieve desired goals and communicate progress. RESPONSIBILITIES Administrative and Event Planning ● Assist with planning and completing LANGSTON events, including but not limited to partner events, classes, youth programs and LANGSTON festivals. ● Maintaining a working knowledge of the complex technical and logistical needs of a wide variety of events ● Reporting attendance, maintenance issues, and demographics from each event to the appropriate source. ● Communicating effectively with our city partners to ensure scheduling of rooms and technicians are up to date ● Record relevant moments to post on social media and share in newsletters ● Stage managing or house managing as needed ● Create and execute contracts with our partners and other contractors ● Assist in recruiting, training, and supervising volunteers and interns as needed. Assign tasks and oversee their contributions to the organization Relationship Building and Customer Service ● Establishing and maintaining positive supportive relationships with local and visiting partners and artists during their engagement with Langston ● Ensuring all visitors and patrons experience a positive, welcoming, and hospitable environment in our space ● Running the box office with integrity for each event and greeting guests Facilities and Event Management ● Opening and closing the building for each event, workshop, rehearsal, class, etc. as assigned ● Prepping all spaces to meet event needs and restoring all spaces to “better than you found it” condition ● Setting up the green room and assisting with catering pre and or post show ● Coordinating with talent, partners, staff, and crew day-of-show and troubleshooting and resolving issues as they arise QUALIFICATIONS IDEAL EXPERIENCE Successful candidates will have command of a majority of the following skills and experience: ● Extensive knowledge of nonprofit operations ● Building relationships and negotiating partnerships ● Excellent written and oral communication skills; experienced public speaker ● Working knowledge of Google Workspace; ability to learn program/project management software ● Outstanding organizational skills ● Excellent problem-solving ability MINIMUM QUALIFICATIONS In order to fulfill the aforementioned duties and responsibilities, the Program Coordinator must possess an extensive skill set and qualifications that work together to manage events efficiently, including: ● Working Knowledge of Theater, Music, or Dance productions: The ideal candidate will have working experience stage managing, house managing, or in technical theater work. ● Communication and Interpersonal Skills: Required to network with a wide variety of entities in the course of their job. ● Team Management: Delegating to volunteers and staff properly and making sure everyone has what they need to do their job ● An Eye for Logistics: skill to properly plan the set up and execution of events and anticipate potential problems that may arise to ensure that everything in an event is set up in a practical, safe, and useful manner for the guests and talent alike. COMPENSATION ● $25 per hour, full time contracted position ● Hybrid work - up to 50% of your work can be done from home HOW TO APPLY Please send your application packet to jobs@langstonseattle.org with the subject line: Program Coordinator. Your application packet should include a resume, and a statement of interest (written not to exceed 1-page or audio/video not to exceed 3 minutes). Application review will begin on September 26th, 2024 with a hiring date to be determined in October. Applications will be accepted until the position is filled. If you need assistance and/or accommodations during the application or recruiting process due to a disability, please email our hiring team at jobs@langstonseattle.org. LANGSTON is an Equal Opportunity Employer (EEO); LANGSTON provides equal employment opportunity to all persons without regard to social and economic background, political affiliation or belief, race, color, gender, ethnicity, religion, mental or physical disability, national origin, current and/or former service member status, sexual orientation, health status, age, physical characteristics or marital status, and promotes the full implementation of this policy through a positive, continuing program of inclusion. Job Type: Full-time Pay: $25.00 per hour Expected hours: 20 – 40 per week Benefits: Flexible schedule Schedule: Choose your own hours Monday to Friday Weekends as needed Experience: Project management software: 1 year (Preferred) Ability to Relocate: Seattle, WA 98144: Relocate before starting work (Required) Work Location: In person