Executive Assistant

Details:Title: Leadership Operations Manager / Team Admin Duration: 12 months contract Location: Cary, NC 27511Pay Range- $35 -$38 per hour on W2Position Summary • Provide day-to-day administrative and operational support to leadership team • Support planning, execution, and coordination of leadership priorities, initiatives, and operations • Act as central point of coordination for leadership activities, communications, and cross-functional alignment • Improve leadership workflows, systems, and operational efficiencyResponsibilitiesLeadership Team Support • Provide day-to-day administrative and operational support to the leadership team (calendars, meetings, travel, expenses) • Coordinate leadership meetings, including agendas, materials, notes, and follow-up actions • Track decisions, commitments, and action items to ensure accountability and follow-through • Act as a central point of coordination for leadership-related activities and requestsPlanning & Execution • Support annual, quarterly, and monthly planning processes • Help translate leadership priorities into clear timelines, milestones, and deliverables • Monitor progress on key initiatives and surface risks, dependencies, or delays • Maintain lightweight systems to track goals, metrics, and prioritiesCross-Functional Coordination • Work with VPs, Directors, and Managers to ensure alignment across teams • Facilitate information flow between leadership and the broader organization • Support cross-functional initiatives by coordinating inputs, meetings, and communications • Help prepare updates, reports, and presentations for internal audiencesCommunication & Organization • Draft and distribute leadership communications as needed • Ensure consistent documentation of decisions, processes, and plans • Support leadership offsites, town halls, and internal events • Handle sensitive information with discretion and professionalismContinuous Improvement • Identify opportunities to improve leadership workflows, meetings, and processes • Implement practical tools and systems to increase efficiency and clarity • Bring a proactive, problem-solving mindset to day-to-day operationsQualificationsEducation: • Bachelor's degree or equivalent practical experienceExperience: • 5+ years of experience in executive administration, operations, project coordination, or similar roles • Experience supporting senior leaders in a fast-paced organization • Experience working in a growing organization (50–300 employees) preferred • Exposure to strategic planning, OKRs, or operational planning preferredSkills: • Strong organizational skills and attention to detail • Excellent written and verbal communication skills • Ability to manage multiple priorities and work independently • High level of discretion, judgment, and professionalism • Comfort working with ambiguity and evolving priorities • Highly organized and dependable • Proactive and anticipatory • Strong interpersonal and stakeholder management skills • Able to influence without authority • Calm under pressure and adaptable • Practical, execution-focused mindsetSuccess Factors (REQUIRED) • Leadership meetings are well-prepared, efficient, and actionable • Priorities and initiatives move forward with clear ownership and timelines • Leaders spend less time coordinating and more time leading • Communication across the organization is clearer and more consistent