Assistant Director Materials Management

Assistant Director Materials Management - (240002KI)DescriptionJob OverviewThe Assistant Director Materials Management will work under the direction of the Director of Materials Management to oversee the day-to-day procurement operations and provide support to internal and external customers to ensure efficient and effective Purchasing operations. The incumbent will assist in the development and implementation of procurement polices, procedures and best practices to ensure compliance with federal, state and local procurement laws and regulations.Position DescriptionEssential Duties and ResponsibilitiesPurchasing Departmental ManagementProvide managerial oversight for a wide range of procurement, supply chain management and departmental operationsAssist in establishing and maintaining internal controls to ensure compliance with local, state and federal procurement policy, regulations and best practicesAssist in managing and establishing controls for the purchasing functions including planning, forecasting, acquisition, quality assurance and continuous process improvementAssist in budget recommendations and preparationOversee buyers in district solicitation process, including compliance with local, state and federal laws, development of bid specifications, Statement of Work (SOW), Board of Trustees recommendations and vendor protestsIn the absence of the Director prepare and/or present information for board meetingsAssist in the develop, review, recommendation and implementation of new or improved administrative purchasing proceduresKeep informed of and comply with state, federal, district, and campus policies affecting schools, including daily attendance, punctuality and confidentialityComply with the Texas Educator’s Code of EthicsPolicy and ReportingEnsure compliance with district, state and federal procurement policies, procedures and regulationsTrack district procurement expenditures to ensure alignment with federal, state and local laws, policies, regulations, and guidelinesCreate reports and make presentations to the administration, interested entities, school communities and the general public regarding the status of program implementation and other pertinent information as neededCommunication and CollaborationUse effective communication skills to present information accurately and clearly to administration, colleagues, peers, students, parents and staffMaintain a professional relationship with colleagues, students, parents and community membersParticipate in staff development activities that improve job-related skills and professional growthDemonstrate a high level of personal integrity, and a collaborative leadership style and high ethical standardsSupervisory ResponsibilitiesAssist in the process of recruiting, screening, interviewing and hiring of assigned staffAddress complaints and resolve problems in a timely mannerSupervise staff and daily operations of purchasing personnelEvaluate performance of staff and daily operations of purchasing personnel. Conduct performance appraisals of assigned staff.Develop and maintain a professional develop plan for the purchasing personnelApprove purchasing personnel schedulesInitiate personnel actions, including documentation and termination under the guidance of Human ResourcesServe as a coach and mentor to assigned staffQualificationsQualification RequirementsTo perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.Bachelor's Degree in Business AdministrationMaster's Degree preferredCertified Purchasing Manager (CPM) preferredTexas Association of School Business Officials Certification (TASBO) preferredMinimum of 5 years of experience in purchasingMinimum of 3 years of experience in a school district or government entityexperience in Construction and Contract Management preferredDemonstrated knowledge of federal, state and local rules, regulations and best practices concerning procurementDemonstrated knowledge of automated purchasing systemsDemonstrated leadership and management skillsDemonstrated organizational skillsDemonstrated knowledge of Texas Education Agency Financial Accountability System Resource Guide, preferredAbility to problem solve, think critically and manage conflictsStrong communication, public relations and interpersonal skillsStrong computer skills and technology implementationPhysical Requirements/Working ConditionsThe work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.Primary Location: TEXAS-SUGAR LANDWork Locations:DISTRIBUTION CENTER555 JULIE RIVERS DRIVESUGAR LAND 77478Job: District/Campus LeadershipOrganization: DEPARTMENTPosition Calendar: 238JULSchool Year:2024-2025Salary Grade: 205Unposting Date: Oct 16, 2024, 4:59:00 AM