Executive Administrative Assistant

Executive Assistant to the PrincipalCompany DescriptionCairi Legacy Partners is a Single Family Office designed to operate with institutional-level resources and expertise, ensuring longevity across generations. With a foundation built over decades, the firm is committed to sustainability and excellence in its operations and investments across 3 key pillars: Real Estate, Venture Capital, and Private Equity — with a strategic focus on Multifamily RE, FrontierTech, BioTech, MedTech, FinTech, B2B Tech, and Media.Cairi Legacy Partners is headquartered in Austin and New York City. About the RoleOperational right hand to the Principal across a portfolio of family office and private partnership activities spanning investment management across real estate, venture capital, and private equity, client stewardship, governance, and enterprise operations. You will be present in high-stakes meetings, trusted with sensitive information, and expected to function as an extension of the Principal's judgment and standards. This is not a traditional administrative role.---Responsibilities- Own and architect a complex, multi-entity calendar across competing priorities, stakeholders, and time zones. Resolve conflicts proactively.- Attend investment committee sessions, client engagements, advisor reviews, and leadership meetings — capturing detailed notes, decisions, action items, and follow-up commitments in real time. Distribute post-meeting summaries with clear ownership and deadlines.- Draft, edit, and manage all correspondence on behalf of the Principal. Screen and prioritize inbound communications. Maintain a tone consistent with an institutional, UHNW-facing brand.- Plan and execute end-to-end travel, event logistics, and client-facing engagements to the principal's standards.- Maintain digital filing systems with strict version control and confidentiality protocols. Manage expense reporting, invoices, and vendor coordination.- Track deliverables and open items across concurrent workstreams. Maintain CRM records, prospect documentation, and engagement cadences.- Handle highly sensitive financial, legal, and family information with absolute discretion. Enforce information boundaries between entities and stakeholders as directed.---Qualifications- Experienced in supporting a C-suite executive, preferably in financial services, private equity, or family office environments.- Proven ability to manage competing calendars, multiple entities, and high-stakes stakeholder relationships simultaneously.- Exceptional note-taker — able to synthesize complex, fast-moving discussions into clear, actionable summaries without prompting.- Polished written and verbal communication adaptable across formal investor correspondence and rapid internal coordination.- Advanced proficiency in Microsoft Office, Google Workspace, CRM platforms, and project management tools.- Autonomous operator. Anticipates needs rather than waiting for instruction. Flexes outside standard hours as the role demands.---Attributes- **Anticipatory.** Thinks two steps ahead. Never told the same thing twice.- **Institutional bearing.** Commands the professionalism expected in rooms managing significant wealth.- **Family office native.** Fluent in the culture, ethos, and expectations of these environments.- **Ownership-oriented.** Treats the Principal's time, reputation, and priorities as their own.- **Builder's temperament.** Energized by speed, ambiguity, and multi-threaded complexity.