Executive Assistant

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Then, use our "Get Started" section to take your first step to being a part of First United.The PositionJob TitleExecutive AssistantJob DescriptionPosition PartnershipsWorks closely with executive leaders, internal teams, and other executive support partners to ensure seamless coordination across leadership priorities and business activities.Position SummaryThe Executive Assistant provides high-level administrative and operational support to one or more Executive Team leaders.This role helps leaders operate effectively by managing executive rhythm, facilitating communication, coordinating priorities, and ensuring the details that support business execution are handled with excellence. The Executive Assistant serves as a trusted partner who creates clarity, alignment, and momentum across executive priorities.Success in this role requires sound judgment, initiative, organizational awareness, discretion, adaptability, and the ability to anticipate needs in a dynamic and fast-paced environment.Core ResponsibilitiesExecutive Rhythm & Calendar ManagementSupport the day-to-day operating rhythm of assigned executive leader(s).Responsibilities Include:Managing calendars, schedules, and competing prioritiesCoordinating internal and external meetingsSequencing schedules to maximize executive effectiveness and preparednessCoordinating schedules with direct reports, leadership teams, and key stakeholdersAnticipating scheduling conflicts and proactively resolving challengesExecutive Preparedness & Meeting SupportHelp ensure executives are prepared for meetings, decisions, and leadership responsibilities.Responsibilities Include:Preparing agendas, materials, logistics, and supporting informationGathering and organizing information for meetings, presentations, reporting, and discussionsCoordinating meeting logistics, room setup, and follow-up activitiesTracking action items and maintaining visibility into commitments, deadlines, deliverables, and next stepsSupporting recurring leadership, committee, business, and executive meetingsAssisting with presentations and materials that support executive discussions and decision-makingLeadership, Communication & Cross-Functional CoordinationCoordinate communication, priorities, and activity across leaders, teams, and stakeholders.Responsibilities Include:Serving as a point of coordination for scheduling, communication, and logisticsAssisting with executive correspondence, presentations, reports, and supporting materialsSupporting communication needs related to leadership meetings, presentations, and organizational messagingMaintaining awareness of organizational priorities, stakeholders, and cross-functional initiatives to support alignment, communication, and executionExercising sound judgment in managing executive access, communications, and competing demands on executive timeTravel, Events & LogisticsCoordinate executive travel and leadership event logistics.Responsibilities Include:Managing travel arrangements, lodging, transportation, and itinerariesCoordinating conference registrations and event logisticsSupporting executive offsites, leadership meetings, team events, conferences, and organizational eventsPreparing travel schedules and supporting materialsEnsuring details are organized, communicated, and executed effectivelyAdministrative & Operational SupportProvide administrative support that helps executive operations run smoothly.Responsibilities Include:Processing expenses, reimbursements, and administrative documentationCoordinating approvals, signatures, and document routingMaintaining executive files, records, and administrative systemsSupporting department logistics and team coordinationAssisting with special projects and operational priorities as assignedWhat Success Looks LikeLeaders are organized, prepared, and able to focus on what matters mostAnticipates needs and resolves issues before they become obstaclesCreates clarity and consistency amid changing prioritiesBuilds trust with leaders, teams, and stakeholdersDemonstrates sound judgment and discretion in sensitive situationsFollows through reliably with accuracy and attention to detailOperates with ownership, urgency, and professionalismBrings calm, responsiveness, and stability to a fast-moving environmentRequiredQualifications & ExperienceExperience supporting senior leaders, business operations, or complex administrative workExperience managing schedules, meetings, travel, and competing prioritiesStrong organizational skills and attention to detailProficiency in Microsoft Office Suite, Outlook, and related business systemsAbility to manage confidential information with professionalism and discretionPreferredExperience supporting leadership teamsExperience in financial services, banking, or other regulated industriesExperience supporting finance, risk, compliance, operations, technology, or other complex business functionsExperience coordinating meetings, offsites, conferences, or recurring leadership rhythmsExperience supporting multiple leaders or priorities simultaneouslySkills & CharacteristicsStrong organization and follow-throughProfessionalism and responsivenessSound judgment, discretion, and decision-making abilityAttention to detail and accuracyRelationship-building and collaboration skillsFlexibility and adaptabilityInitiative and problem-solving abilityCalm under pressureStrong organizational awareness and business acumenAbility to manage highly confidential informationSense of ownership and urgencyWork Environment & ExpectationsThis role operates in a professional office environment and may occasionally require flexibility outside standard business hours to support travel, meetings, and leadership events.Responsibilities may evolve over time based on business priorities, executive assignments, and organizational needs.This position description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities.NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned by supervisor to meet the ongoing needs of the organizationAll Locations:Plano-ParkwoodIf any applicant is unable to complete an application or respond to a job opening because of a disability, please email us at HR@firstunitedbank.com for assistance.First United is an Equal Opportunity Employer. To the extent required by Federal or State law, First United does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, or any other characteristic protected by law.