Accounts Payable Clerk

Classification: Non-Exempt Reports to: Controller The Accounts Payable clerk is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reviews all invoices for appropriate approval documentation prior to payment Compares purchase orders, prices, terms of payment, and other charges Posts invoices and credits in the system, ensuring they are coded correctly Ensures bills are paid in a timely and accurate manner Processes due invoices for payments Prints and obtains signatures on all accounts payable checks Distributes payments as required Prepares RGA PO’s and Credit issuing customer accounts Prepares Reconciliations Acts as liaison between corporate and branch account departments Handles external and internal inquiries by phone and email Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files Assists corporate financial officers and branch personnel as necessary Sets up and maintains vendor accounts Assists in streamlining and improving the accounts payable process Assists in monthly closing Prepares analysis of accounts, as required Filing and Copying Phone Backup Competencies Technical Capacity. Computer Proficiency. Personal Effectiveness/Credibility. Thoroughness. Collaboration Skills. Communication Proficiency. Flexibility. Qualifications: General accounting experience. Experience with accounting software and online platforms. Good organizational skills. High degree of accuracy and attention to detail. Ability to work well with people and communicate. Willingness to be a team player. Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Preferred Education and Experience Bachelor’s degree Two years of related experience. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.