Bookkeeper

About The Community House For over 100 years, The Community House (TCH) has promoted the arts, enrichment and unity in Hamilton, Wenham and the greater North Shore. TCH’s mission is anchored by three flagship program areas: The Kids Community @ 284 (an after-school program), Stage 284 (a community theater program), and special community events. To learn more about TCH visit our website: About the Position TCH’s Bookkeeper is responsible for maintaining accurate, timely, and compliant financial records for the organization. This role supports the Executive Director by ensuring day-to-day financial transactions are properly recorded in accordance with Generally Accepted Accounting Principles (GAAP), nonprofit best practices, and applicable federal and state regulations. The Bookkeeper plays a key role in supporting financial transparency, internal controls, and informed decision-making for the organization. Further, the Bookkeeper manages the organization budget and works with key staff leaders to monitor budget performance and collaborates with the accounting firm on the annual audit. Key Responsibilities: Reports directly to the Executive Director and as needed to the Treasurer, Finance, and Executive Committees Accurately records all financial transactions of the organization in accordance with GAAP, legal and IRS Code, and directives from the auditing firm. Develops and maintains organization’s financial record keeping system, provides reports to all departments on monthly or quarterly basis Processes biweekly payroll, maintains payroll records, employee accruals, etc. Processes all receivables, payables and payroll in a timely manner Responsible for filing sales tax Responsible for filing 1099s Manage all back end credit card interfaces: Strip, click and pledge as well as Paypal and square accounts Serve as administration for CORI and PFML portals Maintains access to various donor platforms for tracking of donor information of DAF contributions Responsible for funding SEP-IRA employee accounts monthly Responsible for attendance to CCC to generate voucher payment Responsible for managing fund accounts for scholarships, arts fund, and other restricted donations Generates invoices and provides report of receivables to ED weekly Prepares bank deposits in accordance with organization’s money handling procedure Assists in the development and management of the annual operating budget Works in coordination with accounting firm in preparation for annual financial review/audit Collaborates with the Program Directors to manage scholarship assistance funding Attends key fundraising and program events as required such as Bloom to Grow and Block Party Greets visitors and coworkers with enthusiasm and respect. Attends all staff meetings and board meetings upon request Prepares and distributes financials to Treasurer one week prior to board meetings Other duties as assigned Key Qualifications: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience Minimum 2–5 years of bookkeeping or accounting experience, preferably in a nonprofit organization Working knowledge of Generally Accepted Accounting Principles (GAAP) and nonprofit accounting practices Experience with fund accounting, including tracking restricted and unrestricted funds Proficiency with accounting Quickbooks software Experience with accounts payable and accounts receivable and reconciling bank accounts, credit cards, and petty cash Familiarity with payroll processing, payroll tax filings, and year-end forms (e.g., W-2s, 1099s) Ability to prepare financial reports for leadership and board review Experience supporting annual audits, financial reviews, or IRS Form 990 preparation High level of accuracy, attention to detail, and strong organizational skills Ability to maintain confidential financial and personnel information Strong communication skills and ability to work collaboratively with staff, board members, and external vendors Ability to work independently and manage deadlines in a part-time or flexible work environment Compensation: Hourly rate starting at $30, based on qualifications and experience. Simple IRA with 4% match as well as school age child care benefits. 2 weeks paid vacation and 4 paid holidays. Position starts on or after April 7, 2026. To apply, please submit cover letter and resume to: Melissa Elmer Executive Director melissa@communityhouse.org Position will remain posted until filled. TCH is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Job Type: Part-time Pay: From $30.00 per hour Expected hours: 15 – 20 per week Benefits: Paid time off Work Location: Hybrid remote in South Hamilton, MA 01982