Executive Administrative Assistant, Office of the Secretary-Treasurer

Job Title: Executive Administrative Assistant Posting Number: COPU-31-11-0424-V Department: Office of the Secretary-Treasurer Annual Salary: $77,452.43 The AFT is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do. The AFT believes that a culturally diverse workforce advances our mission and we strongly encourage applications from under-represented communities of workers. Position Summary: Under the supervision of the executive assistant of the secretary-treasurer’s office, the incumbent serves as confidential executive administrative assistant to the secretary-treasurer. Duties include but are not limited to working closely with the executive assistant in coordinating the details of the secretary-treasurer’s schedule and ensuring appropriate briefing materials are compiled. Position Responsibilities: Manages the secretary-treasurer’s calendar; coordinates logistics for call and meeting requests and ensures schedules are accurately updated; determines and prioritizes urgency of requests; resolves meeting conflicts and adjusts schedules accordingly. Maintains an organized and accurate list of incoming and pending call and meeting requests; keeps the secretary-treasurer/executive assistant informed of appointments and deadlines; regularly reviews call and meeting requests with the secretary-treasurer and executive assistant to appropriately prioritize scheduling. Works closely with staff to ensure talking points and/or briefing materials are prepared for the secretary-treasurer’s calls and meetings; arranges pre-meeting discussions as needed. Alerts appropriate staff of upcoming engagements and coordinates staff coverage for calls and meetings. Collects and organizes all briefing notes and materials in a manner that allows efficient execution of the day’s schedule. Arranges ground and air transportation and hotel accommodations. Maintains comprehensive and accurate files and meeting folders for Executive Council meetings and other meetings. Answers and screens incoming phone calls and places calls for the secretary-treasurer. Performs other duties as assigned. Knowledge, Skills and Abilities: Successful candidate should have strong knowledge of AFT programs, policies, structure and personnel and a willingness to quickly learn the priorities and needs of the secretary-treasurer. Must have excellent verbal and written communication skills. Must exhibit outstanding interpersonal skills, including the ability to maintain a poised, professional demeanor when navigating difficult situations. Candidate must demonstrate keen attention to detail and have exceptional organizational skills, including the ability to manage multiple tasks, prioritize competing demands and accommodate frequent changes. Must have the ability to achieve high performance goals and meet deadlines in a fast-paced environment. Successful candidate must have proven ability to exercise discretion, confidentiality and good judgment given the frequent handling of sensitive information. Must be a team-player but be equally effective in working independently. Should be highly proficient in the use of MS Outlook, Word and Excel. Work Environment: AFT is a place-based organization and work is generally performed in an office environment, but periodic travel and/or overtime is required. Internal Posting Period: There is no internal posting period for this position. Candidates will be considered as they apply.