Business Operations & Office Manager

Position OverviewWe are seeking a highly organized, dependable, and proactive Business Operations & Office Manager to oversee the company’s day-to-day administrative, financial, and operational support functions.This role will be responsible for managing bookkeeping, accounts payable and receivable, payroll coordination, bill payment, employee onboarding, PTO tracking, HR administration, and general operational support across the business. The ideal candidate thrives in a fast-paced entrepreneurial environment, is highly detail-oriented, and can independently manage multiple responsibilities with accuracy and discretion.This position plays a critical role in helping the company operate efficiently and supporting leadership as the organization continues to grow.Key ResponsibilitiesFinance & BookkeepingManage day-to-day bookkeeping and financial recordkeepingOversee accounts payable and accounts receivable processesProcess vendor payments, company bills, and expense trackingReconcile bank accounts, credit card statements, and financial recordsCoordinate with outside CPA/accounting partners as neededMaintain organized financial documentation and reportingAssist with budgeting, cash flow tracking, and operational financial supportPayroll & HR AdministrationCoordinate payroll processing and employee records managementTrack employee PTO, sick days, and attendance recordsSupport employee onboarding and offboarding processesPrepare onboarding documents and coordinate system/account setup for new hiresMaintain employee files and HR documentationHelp ensure compliance with company policies and administrative proceduresSupport benefits administration and related employee communications when applicableOffice & Operational SupportHelp manage day-to-day office operations and administrative tasksMaintain company accounts, subscriptions, vendor relationships, and operational systemsAssist leadership with operational organization and special projectsSupport process improvement initiatives to help scale the business efficientlyCoordinate operational logistics and internal communication across departmentsOrganizational & Process ManagementMaintain accurate and organized records across finance, HR, and operations functionsHelp improve workflows, systems, and internal processes as the company growsEnsure deadlines, payments, and administrative responsibilities are handled proactively and accuratelyServe as a reliable operational resource for leadership and staffQualifications3–7+ years of experience in business operations, bookkeeping, office management, finance administration, or similar rolesStrong understanding of bookkeeping, AP/AR, payroll, and administrative operationsExcellent organizational and multitasking abilitiesHigh level of attention to detail and accuracyStrong communication and problem-solving skillsAbility to handle sensitive and confidential information professionallySelf-motivated and capable of working independently in a fast-paced environmentProficiency in QuickBooks, Excel, Google Workspace, payroll systems, and related operational softwarePreferred ExperienceExperience in apparel, fashion, consumer products, or small business environmentsFamiliarity with HR administration and onboarding processesExperience supporting growing entrepreneurial businessesUnderstanding of operational workflows across multiple departmentsCompensation & BenefitsCompensation: $75,000 - $85,000/yr (negotiable based on experience)PTO and paid holidaysHealth benefits (if applicable)Opportunity for long-term growth within a fast-growing companyIdeal TraitsHighly dependable and trustworthyOrganized and process-orientedStrong sense of ownership and accountabilityCalm under pressure and adaptableResourceful and proactive problem solverTeam-oriented with excellent follow-through