Accounts Receivable Specialist for a US HVAC Company (Fully Remote)

Job Title:Accounts Receivable (AR) SpecialistLocation:Remote (Must be available to work EST business hours)Industry:HVACEngagement:Long-term, 40hrs/week, Independent Contractor (Full-time)About the Company Our client is a fast-growing HVAC company based in New York, dedicated to providing top-tier heating, ventilation, and air conditioning services to residential and commercial clients. As the company's operations expand, we are looking for a reliable and detail-orientedAccounts Receivable Specialistto manage our billing, collections, and payment processing with accuracy and professionalism.Position Overview Reporting directly to the CFO or Finance Manager, theAccounts Receivable Specialistwill be responsible for end-to-end AR functions — from generating and sending invoices to recording customer payments and managing collections efforts. The ideal candidate should be proactive, organized, and comfortable communicating with customers about outstanding balances.Key ResponsibilitiesInvoicingGenerate and send accurate and timely customer invoices based on work orders, contracts, or service reports.Ensure all required documentation is included with invoices (e.g., purchase orders, time logs, service reports).Track and reconcile any discrepancies in billing or service charges.Payment RecordingPost and apply customer payments to the appropriate invoices in the accounting system.Monitor incoming payments via bank transfers, checks, and other payment methods.Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.CollectionsFollow up with customers via phone and email regarding outstanding or overdue invoices.Maintain a systematic collections process with consistent tracking and escalation procedures.Work with internal departments to resolve billing disputes or service-related concerns impacting payments.Reporting & ReconciliationPrepare weekly and monthly AR aging reports and other internal reports as required.Support month-end closing processes by ensuring all AR data is up-to-date and accurate.Maintain clean, organized, and auditable AR records.Requirements3+ years of experience in Accounts Receivable or related accounting functionsProven experience managing end-to-end invoicing and collections in a service-based business; HVAC or construction industry experience is a plusProficiency with accounting software (e.g., QuickBooks, NetSuite, or similar)Strong Excel and spreadsheet skills for tracking and reportingExcellent verbal and written communication skillsHigh attention to detail and strong organizational skillsAbility to work independently and manage time effectivelyMust be available to work full-time duringEastern Standard Time (EST)business hoursPreferred QualificationsExperience working with a U.S.-based company or clienteleFamiliarity with job costing, work orders, or service dispatch systemsPrior experience with remote/independent contractor roles#J-18808-Ljbffr