Front Desk Administrative Assistant

Are you organized, dependable, and good at keeping people on track?We are looking for a full-time, in-office Front Desk Administrative Assistant to help keep our office organized, professional, and moving forward each day. This is an entry-level administrative role with growth potential. You do not need law firm experience to apply. The right person will be professional, punctual, comfortable with learning technology, able to follow systems, and willing to support attorneys and staff with important administrative work. If you enjoy helping people, staying organized, learning new systems, and being part of a professional team, this may be a good opportunity for you.About The RoleThe Front Desk Administrative Assistant helps make sure the office is open, organized, stocked, and professionally covered each business day. This person will sit at the front desk, help prepare the office for the day, greet clients and visitors, assist with administrative tasks, support attorneys and staff with reminders and follow-up, help with scanning and saving documents, and serve as a backup for phones when needed. This role is not responsible for giving legal advice or handling substantive legal work. However, the person in this position will assist with legal administrative support and may grow into additional legal assistant responsibilities over time.Application InstructionsTo apply, please submit your resume and complete all application questions. Qualified candidates may be asked to complete a written screening before a phone or Zoom interview. The written screening helps us evaluate communication, organization, judgment, follow-through, comfort with technology, and ability to follow instructions.We use a structured hiring process because we take hiring seriously and want to make sure the role is a strong fit for both the candidate and the firm.Schedule and LocationThis is a full-time, in-office position at our Orland Park office.Expected ScheduleMonday through Friday8:30 a.m. to 5:00 p.m.The employee must be in the office by 8:30 a.m. each workday because the role includes participating in the morning call and helping open and prepare the office before the front door opens to clients at 9:00 a.m. Reliable attendance and punctuality are essential for this position.What Success Looks LikeA successful person in this role will help create the following results:The office is open, organized, stocked, and ready each business dayThe front desk is covered professionally and consistentlyClients, visitors, and vendors are greeted and routed appropriatelyAttorneys and staff receive reliable administrative supportDocuments are scanned, saved, tagged, and routed accuratelySupplies and shared office areas are monitored and maintainedAppointments, reminders, follow-ups, and assigned tasks do not fall through the cracksAttorneys receive helpful support with daily time-entry habitsThe employee uses systems, task lists, calendars, or reminders instead of relying on memoryThe employee learns new technology and procedures without fear or resistanceWho Will Do Well In This RoleYou may be a strong fit if you:Like being organizedAre dependable and on timeEnjoy helping professionals stay on trackAre comfortable reminding people respectfullyCan handle interruptions without becoming overwhelmedUse checklists, calendars, task lists, or other systemsLearn technology quicklyTake ownership of your workCommunicate clearly and professionallyWant to grow into more responsibility over timeUnderstand that administrative support is important to the success of the whole teamWho Will Not Be a FitThis role is probably not a fit for someone who:Is frequently late or unreliableRelies only on memory to track tasksGets overwhelmed by interruptionsIs afraid of technologyAvoids asking questions when unsureIs too passive to follow up or remind othersDoes not like front desk or administrative workHas poor attention to detailIs careless with confidential informationDoes not want to work full-time in the officeWants remote workWants to perform legal work immediately without first mastering administrative responsibilitiesCompensation: $20 hourly