Synagogue Operations Coordinator

Congregation B’nai Torah (CBT) Location: Westminster, CO Compensation: ~$20/hour Hours: Part time (10–20 hours/week) Reports to: Rabbi and CBT President About Us Congregation B’nai Torah is a warm, inclusive Jewish community serving families in the Westminster area. We are a volunteer driven congregation focused on connection, learning, and meaningful Jewish life. We are seeking a highly organized, proactive Operations & Administrative Coordinator to support day to day operations and help keep the community running smoothly. Position Overview The Operations & Administrative Coordinator is a hands on role focused on coordination, organization, and execution. This person will help manage communications, scheduling, events, volunteers, and routine administrative tasks, and will provide critical operational support to clergy and lay leadership. Most job functions can be accomplished virtually but we are looking for this role to be onsite in Westminster every other Friday evening and other special events as needed/available. This is not a facilities management or senior leadership role. Key Responsibilities Administrative & Office Support (40%) Manage the synagogue calendar and coordinate scheduling with the church and internal stakeholders Monitor and respond to general email and phone inquiries Conduct follow up communication to visitors and prospective members Send weekly email communication to the congregation Maintain basic records and lists (membership, volunteers, contacts, etc.) Track tasks and follow ups to ensure completion Event & Program Coordination (40%) Coordinate logistics for services, events, and programs (setup, teardown, supplies, volunteers) Support potluck event scheduling and coordination Ensure spaces and materials are prepared for events Create simple checklists and processes to improve consistency Manage inventory of food/beverage or holiday-related supplies Schedule security Volunteer Coordination (10%) Help schedule and remind volunteers of duties Create and maintain volunteer sign up sheets and follow ups Help onboard volunteers into roles Review committee meeting notes and help determine, communicate and remind others of next steps/action items needed. Operations & Process Support (10%) Create and maintain simple systems and routines Document basic processes Coordinate with vendors and service providers as needed Serve as a point of coordination between clergy, board, and volunteers Qualifications Strong organizational and follow through skills Comfortable juggling multiple priorities Good written and verbal communication Comfortable with Google Workspace, SignUp Genius, email platforms like Mailchimp or similar tools Experience in admin, office coordination, nonprofit, school, or community organizations is a plus Experience in a synagogue or religious setting is helpful but not required Reliable, proactive, and detail oriented Compensation & Structure Approximately $20/hour 10-20 hours per week, will vary based on events Part time position Pay: $18.00 - $20.00 per hour Expected hours: 15.0 – 20.0 per week Benefits: Flexible schedule Work Location: Hybrid remote in Westminster, CO 80030