Business Operations Coordinator

About UsDDB Chicago is a communications agency dedicated to making creative work that works.We believe in the power of creativity to create the change we want to happen in the world and develop audacious and famous ideas for our clients that help to grow their businesses and shape culture by driving behavior change at scale.We are a global network of agencies who believe firmly in respect, kindness, openness, self-expression, and creativity, making spaces for the lived and learned experiences of all our people, and helping them to be the best they can be. We are intellectually curious about difference, embracing change for the better, and are committed to opposing injustice and constantly challenging the status quo. We are a place packed with the energy and passion to make things happen.Client: US Army via Team DDBTeamDDB is an integrated agency team composed of 8 Omnicom agencies and one outside research agency (i.e. Fors Marsh Group). TeamDDB is exclusively dedicated to servicing the US Army’s Recruitment Mission. DDB is the prime agency, positioning it as the leader and chief integrator of the group. TeamDDB is approximately 250 people strong, headquartered in Chicago but with local teams across the country and a few agency specialists in Washington DC and Houston.The US Army account is composed of Task Orders (TOs) ranging from Creative Development and Production (CD&P) to Research, to Media, to Data & Data Infrastructure (D&DI), Innovation, and beyond. On average there are 12-16 TOs active at a time. DDB’s Strategy Team—which reports directly to TeamDDB’s Strategic Lead Kevin Richey—functions as integrators of strategic excellence across agency partners, and often with specific TO responsibilities and Compo specific stewardship (i.e. National Guard, Active Army, US Army Reserves, Officership, Special Operations, Cadent Command, and Civilian).Government and/or military experience is not required, but interest in both is very much expected.ResponsibilitiesExperience in the administration of federal government contracts, or subcontracts, under a federal government prime contract and with knowledge of commercial subcontracts.Review and assist in the preparation of Statements of Work.Supporting Director of Resourcing, Utilization, Forecasting in Workfront maintenanceLead Budget Allocation ProcessCandidate must be articulate, demonstrate excellent communication, negotiation, people, and organizational skills. Must be comfortable and confident in dealing directly with all levels of internal and customer management.The successful candidate must possess a demonstrated ability to deal with project deadlines and ambiguity.Candidate must be self-motivated, resourceful, and organized, taking ownership of all assigned work.Performs other duties as assigned.Qualifications2-4 years of experience in budget management, forecasting, annual planning, and FP&AProfessional services experience is required; Advertising/Marketing experience is preferredMust be able to work both independently and in a team-oriented environmentMust have strong modeling and excel skills; will maintain and build models incorporating lookups, pivot tables, VBA/macrosAttention to detail is critical; should be well versed in utilizing safety/error checks in modelsSolid understanding of accounting principles, excellent analytical, organizational, and interpersonal skillsStrong prioritization and problem-solving skills; must be able to meet strict deadlinesComfortable navigating multiple systems (Microsoft AX, Cognos, Workfront, Datorama)Previous experience partnering with a contracting department and/or reviewing and interpreting contract languageWhat We Offer💰 Competitive Salary⚕️Comprehensive medical, dental, and vision plans🏝️Generous Time Off👶Paid parental leave🎒Tuition Reimbursement🥕Family Planning Assistance📈Stock Discounts🚌Transit Discounts💡LinkedIn Learning Access🧠Employee Assistance ProgramsPlease let us know should you require any additional support or assistance through the recruitment process.DDB is an equal opportunities employer and will never favor or discriminate against anyone based on their age, gender, ethnicity, sexual orientation, disability, pregnancy or maternity, religion or belief, marriage or civil partnership, gender identity, expression, or realignment.This role requires regular in-office presence with a minimum of three days per week, to engage and collaborate in in-person team interactions and meetings as required.Your personal information will be used according to our Recruitment Privacy Notice. View our Recruitment Privacy Notice here when you apply.