Workflow Coordinator

Overview In this role you will oversee daily workflow coordination for a fast-paced law firm office, ensuring requests move smoothly and stakeholders stay informed. You will support meeting logistics, hospitality needs, and vendor relations while maintaining a high standard of client-facing service. You’ll balance competing priorities, provide front-line administrative support, and enforce quality and consistency across document handling and office tasks. This position offers the opportunity to shape efficient operations in a professional, service-oriented environment. ResponsibilitiesCoordinate incoming service requests and confirm details with requesters, establishing realistic turnaround timesOrganize meeting logistics with internal teams and hospitality staff, supporting events and follow-up communicationGuide daily office services workflow by prioritizing tasks and responding to urgent requestsMaintain effective communication with secretaries, attorneys, leadership, and outside vendors to ensure smooth operationsTrack purchasing activity, reconcile card expenses, monitor costs, and assist with routine supply orderingProvide front-line administrative and service support with strong customer focusServe as a point of contact for document handling, proofreading expectations, formatting consistency, and quality controlTroubleshoot common Microsoft Office issues and assist with software-related questions for document production and workflowEscalate deadline concerns or project issues to management or client contacts in a timely manner Key requirementsexperience in workflow coordination or similar office operationsstrong communication and stakeholder managementability to manage multiple priorities in a client-facing environmentproficiency with Microsoft Office and document production workflowsattention to detail and quality controlvendor and meeting logistics coordinationcustomer focusclear communicationproblem solvinginitiative and judgmentrelationship buildingMicrosoft Office