Service Operations Coordinator

Together We Build - Partnership, Innovation, Excellence, and SafetyAt Kelso Industries, 3,500+ employees across 30 companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications.Position Summary:We are seeking a highly organized and proactive Service Operations Coordinator to support our service executive team and branch operations. This role is critical in ensuring that all operational, licensing, and administrative requirements are completed accurately and on time across our locations. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and enjoys taking ownership of a wide variety of responsibilities.Key Responsibilities:Coordinate and track licensing requirements for branch locations, including contractor licenses, business licenses, and local compliance needsEnsure all branch locations meet state and local regulatory requirementsSupport the setup and ongoing operational needs of new and existing branch locationsAct as a central point of coordination for miscellaneous operational tasks assigned by the service executive teamMaintain organized records of licenses, permits, and compliance documentationCommunicate with local municipalities, agencies, and internal teams to ensure timely completion of requirementsIdentify gaps or upcoming deadlines and proactively address themAssist with process improvements to streamline operations and compliance trackingProvide general administrative and operational support as neededQualifications:Strong organizational skills and attention to detailAbility to manage multiple priorities and shifting deadlinesSelf-starter who can work independently with minimal supervisionExcellent communication and follow-up skillsComfortable handling a wide range of responsibilities ("wearing multiple hats")Experience with licensing, compliance, or operations coordination is a plusProficiency in Microsoft Office (Excel, Word, Outlook); experience with tracking systems is a bonusWhat Success Looks Like in This Role:Nothing falls through the cracks-licenses, deadlines, and requirements are consistently metBranch locations are set up smoothly and remain compliantThe service executive team can rely on this role to keep operational details organized and on trackWhy Join Kelso Industries?Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.Here you will experience:Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.