Accounts Payable/Administrative Specialist

Job Title: Accounts Payable & Administrative Specialist Location: Walnut Creek Employment Type: Full-Time (Hybrid) About the Role We are seeking a detail-oriented and organized Accounts Payable & Administrative Specialist to join our team. This role is critical in managing vendor invoices, payment processing, and maintaining accurate records in our financial systems. You will also assist with new matter intake, employee setup, and vendor maintenance. Key Responsibilities Vendor & Invoice/Statement Management: Record and verify all vendor invoices in accounting system Handle special payment arrangements and update internal tracking. Verify vendor statements and reconcile invoices. Respond to vendor inquiries regarding payment status. Payment Processing: Prepare and organize check runs, including backup documentation. Process credit card payments to vendors and update both accounting system and credit card online portal. Vendor Maintenance: Set up new vendors and maintain accurate vendor records, including W9 documentation. Administrative Support: Assist with annual 1099 preparation Backup for new matter intake and new employee setup Support and maintain updated vendor and client contact information Additional responsibilities commensurate with experience Qualifications Strong attention to detail and organizational skills. Experience with accounting system SurePoint (previously Rippe Kingston) and vendor management. Ability to handle multiple tasks and meet deadlines. Excellent communication skills for vendor and internal team interactions Ensure accuracy and compliance with internal processes Preferred Skills Proficiency in Microsoft Office Suite and document management systems Previous contingency law firm experience Minimum 2 years’ Accounts Payable experience