Administrative Assistant

Full Job DescriptionWe are looking for a reliable Office Administrator who is professional, dependable, has great communication skills, a team player, able to multi-task and able to work at a very busy pace.Full time position, benefits offered, long term employment preferred.Requirements are –· 1 to 4 years of relevant experience and/or training, or equivalent combination of education and experience· Proven experience as an office administrator, office assistant or relevant role· Strong Computer skills and knowledge of MS Office (Outlook, Word, Excel)· Ability to multitask· Accounting, Bookkeeping, Sage 50 and or QuickBooks knowledge is a PLUS!· Excellent organizational and time management· Strong customer service skills· Strong communication skills· Bilingual – English/Spanish· Maintain a high level of attention to detail and accuracy· Attention to detail and problem solving skills· Strong organizational and planning skills;· Excellent verbal and written communication skills· Exceptional interpersonal communication skills· Excellent time management skills and ability to multi-task and prioritize work· Ability to work independently on assigned tasks as well as to accept direction on given assignmentsDuties consist of but are not limited to -· Perform general clerical duties such as photocopying, faxing, mailing, and general filing;· Prepares letters and emails as instructed by manager· Coordinate office activities and operations to secure efficiency and compliance to company policies· Manage phone calls and correspondence (e-mail, letters, packages etc.)· Ensure staff's needs are met in a timely manner to facilitate smooth daily operations;· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies· Organize and restock break room;· Other duties as may be assigned by management.