LA-Based Office Manager / Operations Manager for Architecture firm

Join an Acclaimed Global Architecture Firm:Valerio Architects is an acclaimed mid-size ±90 people multi-disciplinary Architecture and Interior Design firm, with 5 offices in Los Angeles (US), New York (US), Milan (IT), Monterrey (MX), and Buenos Aires (AR) providing quality support to a wide range of large, high-profile multinational clients. Our focus is on retail, restaurants, corporate interiors, hospitality, and brand development with an emphasis on complex, high-quality, sustainable solutions. Valerio Architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.Who We're Looking For:The Office Manager oversees the daily administrative and operational functions firm-wide to ensure efficient workflow, effective communication, and support for project teams. This role coordinates office operations, manages administrative staff, and assists leadership with financial, human resources, and organizational tasks. See below for Key Responsibilities, applicants are expected to have valid work experience spanning all areas noted to be considered. Key Responsibilities:Office Operations· Manage day-to-day office operations to ensure a well-organized and productive work environment. · Coordinate office procedures, supplies, equipment, and vendor relationships.· Maintain office policies, procedures, and administrative systems.Administrative Support· Provide administrative support to principals, architects, and project managers.· Coordinate meetings, schedules, travel arrangements, and internal communications.· Prepare correspondence, reports, and documentation.· Directly oversee and manage administrative team of +/- 5-10 employees spanning multiple officesFinancial & Billing Support· Assist with invoicing, project billing coordination, and expense tracking.· Support accounting processes such as timesheets, expense reports, and vendor invoices.· Coordinate with accounting as needed.· Experience with Quickbooks preferred. Human Resources Administration· Assist with hiring and recruitment coordination- Manage active job postings, oversee team supporting screening and scheduling interviews, candidate reviews and reporting internally, onboarding, and maintaining employee records.· Maintain HR documentation and support compliance with company policies.· Coordinate employee benefits administration and internal communications.· Oversee training schedules and maintenance of training completed. · Support positive cultureProject & Document Coordination· Support project teams with administrative documentation, contracts, and filing systems.· Maintain digital and physical project records.· Assist with proposal preparation and marketing materials.Facilities & Vendor Management· Manage relationships with building management, the IT department, and service vendors.· Coordinate maintenance, office improvements, and equipment needs.Qualifications· Bachelor’s degree minimum required- major in business administration, management, or related field preferred.· 10+ years of office management or administrative leadership experience. Must have experience directly overseeing and managing a team.· Experience in architecture, engineering, or construction (AEC) industry preferred or within a similar structure managing and overseeing multiple office locations.· Strong organizational, communication, and multitasking skills.· Proficiency in office software (Microsoft Office, project management systems, and accounting platforms).Key Skills· Organizational leadership· Communication and coordination· Financial and administrative oversight· Problem solving and attention to detail· Confidentiality and professionalismValerio Architects, Inc. provided the following inclusive hiring information:We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.· Competitive salary· Paid time off· 401(k) matching program· Dental Insurance· Health insurance· Vision insurance· Life Insurance· Short Term Disability· Employee Parking/Commuter Benefits