Executive Assistant to the General Manager / COO

Premier Private Country Club | Boca Raton, FloridaA distinguished boutique private country club in Boca Raton seeks an exceptional professional to serve as Executive Assistant to the General Manager / Chief Operating Officer.This highly visible role functions as the executive nerve center of the club, providing strategic administrative leadership and governance coordination for the General Manager and the Board of Directors.Unlike a traditional administrative position, this role requires an individual who understands the unique culture, governance structure, and operational sophistication of private clubs. The successful candidate will demonstrate impeccable professionalism, exceptional discretion, and the ability to navigate a dynamic environment with engaged volunteer leadership.This position sits at the intersection of executive leadership, board governance, legal awareness, and luxury hospitality operations, ensuring seamless communication and organizational excellence across the club.Position OverviewThe Executive Assistant to the General Manager/COO provides high-level strategic administrative support and governance coordination for the club's executive leadership and Board of Directors.This role serves as a trusted advisor and organizational partner to the General Manager while maintaining professional relationships with the Board, committees, and senior leadership team.The position requires a sophisticated professional capable of managing complex communications, board dynamics, legal documentation, and executive priorities within a highly confidential environment.Key ResponsibilitiesExecutive Leadership SupportProvide comprehensive executive support to the General Manager/COOManage complex scheduling, priorities, and executive communicationsPrepare reports, presentations, and strategic correspondenceMaintain absolute confidentiality regarding personnel, legal, and governance mattersAnticipate operational needs and proactively support executive initiativesBoard Governance & AdministrationCoordinate all Board of Directors and committee meetingsPrepare agendas, board packets, and supporting materialsRecord and maintain official minutes and governance recordsTrack board directives and follow-up actionsServe as liaison between executive leadership and volunteer leadershipEnsure governance processes are organized, professional, and compliantLegal & Statutory AwarenessMaintain familiarity with relevant Florida statutes impacting private clubs and residential associationsAssist the General Manager with governance documentation and legal coordinationMaintain contract records, corporate documentation, and official filingsEnsure documentation is maintained in accordance with governance standardsOrganizational & Operational CoordinationMaintain awareness of all club departments and operational prioritiesAssist with internal leadership communications and executive initiativesSupport cross-department coordination on key projects and communicationsAssist with member communications when appropriateBoard Relations & Executive DiplomacyInteract with Board members and committee leadership with professionalism and diplomacyManage sensitive communications with tact and discretionSupport a productive working relationship between executive leadership and volunteer governanceQualifications5+ years experience supporting senior executivesCountry club membership experienceExperience in private clubs, luxury hospitality, member organizations, or board-driven environmentsExceptional written and verbal communication skillsDemonstrated experience supporting Board of Directors or governance bodiesStrong organizational and project management abilitiesHigh emotional intelligence and professional discretionPreferredExperience in private club operationsFamiliarity with Florida statutes affecting associations or private organizationsLegal or paralegal backgroundExperience preparing board minutes and governance documentationAdvanced proficiency in Microsoft Office and board portal platformsPersonal AttributesExecutive presence and polished professionalismExceptional diplomacy and political awarenessThe ability to manage competing priorities and personalitiesCalm judgment under pressureDetail orientation and operational disciplineAbsolute integrity and discretionCompensation & BenefitsThe club offers competitive compensation and a comprehensive benefits package commensurate with experience.About the OpportunityThis role offers the opportunity to work closely with executive leadership and engaged volunteer governance within a respected private club environment.The Executive Assistant will play a critical role in ensuring leadership effectiveness, governance excellence, and organizational continuity.J-18808-Ljbffr