Front Desk Agent

Are you a people person? Do you like to greet people with a smile? Are you detail oriented and able to multi-task? Are you able to listen carefully and with empathy? Are you quick on your feet? All of these are great characteristics for a Front Desk Associate/Guest Service Agent. Greet guests, assist with check in and check out, collect payments, answer telephone and email inquiries, learn to operate our reservations system software and prepare daily arrival and departure information to distribute to all departments. The Front Desk staff are like the conductors leading the orchestra of other resort departments to ensure that our guests have an experience which exceeds their expectations! Location: Poland Spring Resort- 640 Maine St, Poland Maine 04274 Hours: Full-time and Part-time- typical shifts run 7am - 3pm or 3pm to 11pm Compensation: $16.50 to $18 an hour Seasonal Position: May/June through late October OR May/June through late August for students. Start date: Early May through Mid-June Benefits: Free golf!! Use of resort activities and amenities, earned time off and 401k after 120 days. Experience: Previous experience working in hospitality preferred, but not required. Outgoing personality, strong listening, communication and computer skills strongly preferred. You will work as part of a small team behind our front desk, learning and being exposed to many aspects of running a large seasonal resort. If you are studying hospitality, or have an interest in the field, this can be a great learning opportunity. Varied shifts, both day (7:30 to 3:30) and evening (3 to 11) are scheduled. Must have good computer skills including word, excel, and email. You will have the chance to develop great relationships with our guests. JOB SUMMMARY: Front Desk/Guest Service Associates are responsible for the critical first impression our guests have of our resort. Front Desk/Guest Service Associates demonstrate exceptional hospitality in an attentive, friendly, and efficient manner going above-and-beyond to ensure that guest experiences will be worth remembering. The key service roles begin with greeting guests and ends in delivering a departure experience that makes a guest want to be a return customer. This position requires an outgoing, enthusiastic personality, strong attention to detail, and the ability to work without constant direct supervision. SUMMARY OF ESSENTIAL JOB FUNCTIONS: Maintain a neat and professional appearance. Welcome and acknowledge every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible. Register and orient arriving guests according to property standards. Help guests with purchases from our gift shop. Entertainment tickets sales either over the phone or in person. Be knowledgeable about the property, its programs, amenities, and experiences. Have a working knowledge of properties phone and other communication systems. Answer telephone calls with a pleasant demeanor according to property etiquette, listening carefully to caller's requests, and clearly taking, dating, distributing or filing notes as needed. Be knowledgeable of your role in the property's reservations process. Serve as concierge, sharing knowledge of the area surrounding your property suggesting activities and recreation, dining options, and assisting with ground transportation and local driving directions. Continually build rapport with property guests. Engage guests in conversation at the desk and when you encounter them around the property. Actively listen to and respond positively to guest questions, concerns, and requests. Anticipate guest service needs. Proactively approach guests needing service or assistance. Manage and resolve all guest complaints (and compliments) in a professional and courteous manner, maintaining composure under pressure, allowing guests to speak first and then providing solutions to their issues or concerns. Follow through to ensure guest satisfaction with the resolution. Know who to call upon if you cannot solve a guest's problem. Work with colleagues to ensure that guest's needs are continually met. Maintain an efficient and effective flow of information with guests and all internal departments. Record any special guest needs reported, making notes for future visits according to property specifications. Process guest check-outs and collect and process payments with efficiency. Be able to explain everything on a guest folio and be able to make corrections as needed. Thank guests with genuine appreciation and bid them a fond farewell at departure. Be responsible for security of any room or supply closet keys, as well as for respecting the confidential nature of some front desk correspondence, transactions, and activities. Be knowledgeable of property specific safety and security procedures. Deliver messages, faxes, packages to guests in a timely manner. Perform light housekeeping duties to ensure that the appearance of front desk and lobby areas is according to property specifications. Label all lost and found items according to property procedures. Know who to notify in case of broken equipment or unsafe/unsanitary conditions. Manually handle/lift/carry product up to 50 pounds between knee and shoulders. Must have bilateral fine manipulation of both hands which may be repetitive for entire shift. May be vertically mobile for entire shift. Protect the assets of this property MINIMUM REQUIREMENTS: Must be eligible to work in the United States of America. Must be at least 17 years of age. Ability to communicate in English, both orally and written, with guests and employees, some of whom will require high levels of patience, tact, and diplomacy. Ability to work as a part of a team. Ability to understand verbal and written directions, as well as workplace safety signage. Active listening and observation skills. Ability to work under pressure and deal with deadlines and stressful situations.