Project Administrative Assistant

Project Administrative AssistantIf you're organized, great at follow-up, and like a fast-paced environment, this could be your next opportunity.A well-established construction company in Oceanside is looking for a Project Administrative Assistant to support its Project Management and Operations teams. This position is ideal for someone who enjoys being involved in the details and wants to learn more about the business side of construction.You'll work with Project Managers, subcontractors, vendors, and field employees to keep documentation, schedules, purchase orders, and project information organized. It's a hands-on position where being proactive and staying ahead of deadlines will make a huge difference.ResponsibilitiesProvide administrative support to Project ManagersMaintain project files, contracts, change orders, and documentationEnter purchase orders and project information into internal systemsAssist with subcontractor paperwork and compliance documentsCoordinate meetings, site visits, and project schedulesTrack outstanding documents and follow up with vendorsAssist with invoice processing and job-cost documentationPrepare project reports and spreadsheetsAnswer phones and assist with customer and vendor inquiriesHelp organize project closeout documentationSupport Operations with additional administrative projects