Office Manager

NextGen Security LLCCompanyJob SummaryNextGen Security, LLCLocationDallas, TXIndustriesSecurity IntegrationJob TypeFull TimeEmployeeYears of ExperienceNo Experience RequiredCareer LevelEntry LevelExemptionExemptOffice ManagerWhat We’re Looking ForWe are seeking an energetic, enthusiastic Office Manager to join our fast-growing and dynamic team.What You’ll Be DoingThis position will have multiple roles ranging from: maintaining the office, owning timesheet processes, new hire onboarding, ordering office supplies, and support for the various departments within the Houston office. This person should be in the office Monday-Friday, 8:30 AM – 5 PM.With Human Resources / Upper ManagementOrder all needed office suppliesDistribute mailAnswer incoming phone calls and the front doorOwn onboarding process for new employees in West division, including account creation and general organization of first day new hire materials including vehicles, credit cards, laptops, etc. Turn down accounts as needed for terminationsAct as back-up for receiving packing slips in ERP platformOversee training process including follow-up on renewals, completing registrations, and maintaining training databaseManage drug testing, alcohol testing and background check requirements for local resources based on customer requirementsReconcile office credit card in expense software on a monthly basisAct as administrative assistant for President of West division as neededOrder catering and manage in-office events as needed, in conjunction with Sales and Marketing CoordinatorPlace orders for clothing with clothing vendor, manage clothing store with counterparts in various officesWith Project ManagersAssist in booking travel arrangements for employees as neededTimesheet reconciliation, review, and troubleshooting, abiding by payroll requirements and analyzing for job costing needsFixing all job-related timesheet issues, following up with Technicians and Project Managers Send timesheet reports to upper management on a weekly basisWhat You Bring To The TableMust be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company.Must possess a positive attitude and be willing to interact with customer, co-workers and other personnel at all times.Ability to manage multiple projects at a time while paying strict attention to detail.Commitment to integrity and to the Company Standards and Procedures.BA/BS degree or equivalent.What We Bring To The TableAn awesome, collaborative cultureCompensation based upon background and experienceFull benefits packageVacationCellphone AllowanceWe are an equal opportunity employer and drug- free workplace. Pre-employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens, based on job classification.Application ProcessPlease submit your resume, references and your requested salary range when applying for this position to careers@nextgensecured.com.More About UsNextGen Security is an electronic security systems integrator that offers commercial and industrial companies best in class industry knowledge, engineering design, implementation, management and on-going maintenance services. Our company accomplishes this by hiring only the most experienced and best-qualified talent the security industry has to offer. Management team and staff members have 10-25 years of commercial and industrial security industry expertise with single site, multi-facility, plant-wide, campus-wide, regional, national and international security projects. If that wasn’t convincing enough, check out what our employees say about working at NextGen: https://www.youtube.com/watch?v=qLQVPTlAlJMNotice To Employment / Recruitment AgentsEmployment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from NextGen Security’s HR department. Any agency candidate submission may only be submitted to positions opened to the agency through openings available via NextGen Security’s website. NextGen Security will only pay a fee for candidates submitted or presented where there is a contract communication in place between the Employment / Recruitment agents and NextGen Security, and only if the candidate is submitted via approval from NextGen Security’s HR department. Candidates submitted or presented by Employment / Recruitment Agents without a full approval from NextGen Security’s HR department shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.