Project Administrator

DescriptionAdvant Solutions Job Description Last Reviewed: January 30, 2025Title: Project AdministratorDepartment: OperationsPay Status: ExemptReports To: Assistant ControllerJob SummaryThis individual’s primary focus will be to assist with project management duties. They will oversee and perform administrative functions which may include calling contractors, making appointments, ordering supplies and preparing reports.Essential FunctionsFrequently required to sit, bend, reach, grab and twistFrequently required to stand, walk, stoop, kneel and crouchFrequently required to use hands to finger, handle or feel, reach with hands and arms and talk or hearStrong problem-solving skills and the ability to make sound decisionsStrong ability to interpret and process dataSpecific vision abilities required for this job include close vision, color vision, and the ability to adjust and focusFrequently required to type, process information, and use fine finger manipulationStrong process improvement skills.Strong written, verbal, and interpersonal skills.Job FunctionsWelcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.Answer phones & transfer calls to the requested personReceive incoming mail & packagesCoordinate meetings and take minutesMaintain compliance regulations and licensuresAssists with project management and sales projects as assigned.Contributes to team effort by accomplishing related results as needed.Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.Maintains telecommunication system by following instructions for the company phone system and console operation.Maintains a safe and clean reception area by complying with procedures, rules, and regulations. Maintains documentation necessary for closing projects. Monitors job installation schedule to check for preparedness Manages the submission of new projects from sales areas. Ensures all necessary documentation is completed, signed and returned to customers in timely manner. Manages all document signature requirements through Docusign. Organizes and establishes the setup of new projects following set standards. RequirementsJOB REQUIREMENTSMust be extremely organized and focusedMust have strong leadership capabilities and be able to quickly adapt to changing work demandsMust have the ability to answer the telephone professionally and speak clearlyStrong written and verbal communication skillsStrong Microsoft Office skills Professional demeanor and customer focus skillsAbility to multitask and be well organized. Epicor Prophet 21 or similar ERP experience. Must adhere to all safety and housekeeping policies and guidelines.EDUCATION High school diploma or equivalent required. Bachelor’s Degree a preferred.3 years of related experience in a similar role.