Administrative Associate - Remote

About The CompanyExplore the Possibilities and Advance with Us. UMass Chan Medical School is a renowned institution dedicated to advancing healthcare through excellence in education, innovative research, and compassionate health care delivery. Our mission is to improve the health and well-being of diverse communities throughout Massachusetts, across the United States, and around the globe. As part of our team, you will be contributing to impactful work that shapes the future of medicine and public health. We foster a collaborative environment that encourages professional growth, innovation, and community engagement. Our commitment to diversity, equity, and inclusion ensures that all team members feel valued and empowered to make meaningful contributions.About The RoleWe are seeking a detail-oriented and proactive Administrative Associate I to join our team. Under the direct supervision of the Business Unit Manager or designee, this role involves performing a variety of complex administrative duties that support the operational efficiency of our department. The successful candidate will be responsible for managing data entry, generating reports, coordinating travel logistics, processing financial documents, and providing essential administrative support. This position offers a hybrid work environment, primarily remote with on-site presence approximately once every 6-10 weeks. The role is ideal for individuals who possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The Administrative Associate I will play a vital role in ensuring smooth daily operations, facilitating effective communication, and maintaining accurate records to support the department’s objectives.QualificationsHigh school diploma or equivalent experience0 years of experience; entry-level roleSpecialized secretarial or administrative training preferredProficiency in Microsoft Office products: Word, Excel, PowerPoint, and OutlookStrong organizational, verbal, written, and interpersonal skillsAbility to prioritize tasks and solve problems efficientlyEffective communication skills to interact with all levels of personnelAbility to handle multiple responsibilities in a fast-paced environmentResponsibilitiesPerform data entry and generate detailed reports to support departmental needsAssist with travel arrangements, including logistics, scheduling, and processing travel advance and authorization formsProcess and track financial documents such as invoices, payments, requisitions, and expense reimbursementsProvide administrative support in preparing materials, agendas, notes, and handouts for meetings and eventsType, edit, and proofread various documents to ensure accuracy and professionalismAnswer and screen phone calls, relay messages, and handle routine correspondenceManage calendars, schedule meetings, conferences, interviews, and appointmentsReview, sort, and file a variety of materials, maintaining organized filing systemsOrder and maintain office and departmental supplies to ensure operational readinessOpen, review, and distribute incoming mail, prioritizing urgent itemsPerform additional duties as required to support departmental functions and initiativesBenefitsCompetitive salary commensurate with experience and qualificationsComprehensive health insurance including medical, dental, and vision coveragePaid time off and holidaysParticipation in a 401(a) retirement plan with employer contributionsOpportunities for professional development and career growthWork-life balance through flexible work arrangementsInclusive and supportive work environment committed to diversity and equityEqual OpportunityUMass Chan Medical School is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. We promote a workplace where everyone feels valued, respected, and empowered to contribute their best.