Operations Administrator

Duration: 12-month contract Operations Support Qualifications:Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, orTwo (2) years of accounting, project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environmentExperience working in engineering consulting or construction industry a plus.Operations Support Abilities and Skills:Proficiency in MS Office and Google WorkspaceEffective communication, interpersonal, and problem-solving skillsStrong organizational, financial, and administrative skillsHighly motivated and proactive, focused on achieving resultsMust be dependable and able to multi-task with a strong attention to detailAbility to work well independently and as a teamExperience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ a plusOperations Support Description:Collaborate with Project Managers, Directors, and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needsFill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedulesWork with finance managers and project managers to update Salesforce revenue forecastsSupport finance manager with project expense accruals to maintain appropriate project profitability; monitor project financial health and office portfolio performanceRun and distribute standard project/financial reports for staff as needed; support visibility into project status and performanceSupport fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers; process transfers/corrections of billable employee hours as neededProvide administrative support to the Finance Manager and ad hoc administrative/project support to staffAssist in post-project financial performance evaluation process for major projects (central repository, basic graphs/dashboards, periodic review) to inform future proposals and opportunity evaluationPrepare and coordinate third-party vendor requisitions and purchase ordersAdminister subcontracts and vendor relationships; manage and track third-party vendor accountsProduce and manage third-party progress billings and subcontractor invoicing Manage UPS invoicing for the Mission Critical Team and NYC officeOrder and track field tools / equipment