Administrative Specialist - Panama City FL

Job TitleAdministrative Specialist - Panama City FLEducationHigh SchoolLocationFlorida dry land - FL US (Primary)Career LevelEntry LevelCategoryAdministrative / ClericalSalary GradeJob TypeFull-timeTravel0 - 25%Job DescriptionWe are seeking am Administrative Specialist to join our ranks.This work is located at a government facility in Panama City Beach, Florida. Candidates must be able attain an Active Secret Clearance to be considered.This work is both high profile and complex, so we are looking for problem-solvers who are able to work quickly to provide innovative solutions.The tight deadlines means that this person must also be flexible enough to jump in when and where needed. Here are some additional specs for the position. If you think you’re the person we’re looking for, please get in touch. We’re excited to learn more about you.Responsibilities For Administrative SpecialistActive participation in office management, including handling general clerical tasksOrganize and prepare meeting schedules for various departmentsEnsure meeting spaces are properly requisitioned ahead of scheduleManage office equipment and supplies, and ordering new equipment and supplies as neededWork collaboratively with other departments to help solve clerical issuesOffer assistance to accounting department to provide manage invoices, payments, and receiptsConfer with human resources department to provide assistance with personnel databases, reporting requirements and other dutiesRepresent department managers or other senior-level officers in meetings, including taking notes and recordings as needed# of Hires Needed1Hiring ManagerChapman, Krista (Management Analyst II - Maintenance Support Group (1.01))Job RequirementsHS diploma or GED is a must. An Associate's degree in office administration or a related field may be preferred3-4 years of experienceAbility to work without direction, with strict attention to detailWorking knowledge of Adobe products Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and ExcelExperience using business email services, such as Microsoft OutlookPrevious experience with, or an ability to learn to use common office equipment, such as modern phone systems and copy machinesComfort multitasking and handling multiple requests from different individuals and departmentsGeneral understanding of Navy Enterprise Resource Planning (NERP) and labor/material purchase requestsAbility to work quickly and in a potentially high-stress environmentStrong communication skills and extremely self-motivated when managing communication channelsHighly organized and capable of creating organizational systems that others easily utilize