Administrative Assistant

Administrative Assistant Washington, DC Secret Polygraph not specified Early Career (2+ yrs experience) $50,000 - $60,000Job Description Administrative Assistant | Secret | Washington Navy Yard, DC Qualifications: Possess a minimum of two years of experience providing intermediate to high level administrative and program analyst support. Examples of this level of work include writing, organizing, and editing high-level briefs, decision and informational papers. Bachelor's degree or 4 years of undergraduate level education leading to such a degree or certificate. Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the positions, and that is typically in or related to the work of the position to be filled. Have excellent organizational skills and attention to detail confirmed by references or prior positions. Incumbent must demonstrate experience drafting, routing, editing and preparing numerous administrative products simultaneously. Demonstrate strong organizational, prioritization, written and oral communication skills Must be able to demonstrate expert knowledge in Microsoft PowerPoint. This includes following and creating templates, drafting executive level material, editing slides, and making recommended changes. Must be able to demonstrate intermediate to expert knowledge especially Microsoft Word, Outlook, and Excel. Incumbent should demonstrate extensive experience using excel to monitor and track information and Microsoft word for preparing briefs, memos and other written products.Position Summary: Take on an exciting position to serve as an Administrative Assistant to support the Navy History and Heritage Command's (NHHC) Director's Action Group. NHHC is responsible for the preservation, analysis, and dissemination of U.S. Naval history and heritage. NHHC's mission is to: Collect, preserve, protect and make available the artifacts, documents, and art that best embody our naval history and heritage for present and future generations. Advance the knowledge of naval history and heritage through professional research, analysis, interpretation, products and services. Remind America of its need to maintain a strong Navy and Marine Corps to protect its citizens, their freedoms and the nation's maritime commerce.Responsibilities:Administrative SupportTake charge of essential clerical tasks, such as accurate data entry, efficient filing, precise photocopying, and thorough scanning.Create and polish correspondence, reports, presentations, and other vital documents to ensure clarity and professionalism.Keep physical and digital filing systems organized and up to date, enhancing productivity and accessibility for the DAG team.Scheduling and CoordinationEffectively manage and streamline schedules for the command.Proactively arrange meetings, appointments, and conference calls, ensuring the necessary rooms are booked, and materials are prepared for success.CommunicationEfficiently manage and streamline the command's schedules.Proactively arrange meetings, appointments, and conference calls while securing room bookings and preparing essential materials to ensure smooth operations.Office ManagementMonitor and order office supplies to ensure availability.Coordinate maintenance and repairs for office equipment as needed.Play a key role in fostering an organized and efficient office environment.Event and Meeting SupportCreate engaging meeting agendas, meticulously record minutes, and promptly distribute follow-up materials.Take the lead in planning and organizing impactful command events and training sessions that foster growth and collaboration.Financial AssistanceAssist in budget preparation and monitoring of expenses.Special ProjectsEmpower team members by providing thorough research, data collection, and insightful analysis for special projects.Embrace new challenges and responsibilities as delegated by the Executive Team to drive command success forward.