Accountant

Company This vertically integrated family office develops and operates 5M square feet of residential and retail/commercial properties. With a national focus of urban, knowledge-based economies on the East Coast, they have $1B in transactions. Through its commitment to long-term investment strategies, deep in-house experience, and strong relationships, the firm has delivered a long track record of attractive risk-adjusted returns. Position Our client is seeking a highly trusted, detail-oriented an accounting professional to serve as an Accountant (Family Office Operations) for a private family office based in Pittsburgh. The role supports the financial operations by performing day-to-day accounting functions, including bill processing, payroll and benefits administration, bank reconciliations, vendor set-up, and monthly expense summaries. This position ensures accurate and timely financial reporting, assists with monthly and year-end close processes, and works closely with ownership to maintain the financial integrity of the company’s family portfolio. The ideal fit is someone who values precision, discretion, and long-term stability, and who enjoys meaningful, varied work in a high-trust environment. Responsibilities Accounting & Bill Processing Manage the timely and accurate processing of personal and household bills for principals. Review invoices and statements for accuracy, completeness, and appropriate supporting documentation Administer payroll and benefits for household employees, including coordination of payroll tax reporting via ADP. Record, classify, and code expenses within accounting systems with a high degree of accuracy. Execute payments across multiple methods (ACH, wire transfers, checks, and online bill pay). Monitor recurring expenses and proactively ensure all obligations are paid in a timely manner without omission. Reconciliation & Recordkeeping Perform and support bank and credit card reconciliations related to bill payment activity. Maintain well-organized, audit-ready records of invoices, approvals, and payments. Prepare monthly expense summaries and basic reporting for principals and advisors. Respond to routine accounting and billing inquiries in a timely and professional manner. Administrative Support Coordinate vendor onboarding and maintain accurate, up-to-date vendor records. Manage reimbursements and oversee ongoing expense tracking. Provide administrative support related to financial operations and day to day activities. Liaise with external accountants, tax advisors, and other professionals to ensure accurate and timely information flow. Process & Controls Adhere to established procedures, approval protocols, and internal controls. Maintain the highest level of discretion and confidentiality across all personal and financial matters. Identify, investigate, and escalate discrepancies, unusual transactions, or missing information. Proactively ensure systems, records, and documentation are consistently organized and current. Qualifications Bachelor’s degree in Accounting, Finance, or a related field preferred. 3–7+ years of experience in bookkeeping, payroll, and accounts payable, ideally supporting high-net-worth individuals, family offices, or private clients. Experience working in a high-trust environment (e.g., private household, family office, executive support, or professional services) Solid understanding of accounting fundamentals, including expense categorization and cash-flow tracking. Proficiency with accounting and bill-pay platforms (e.g., QuickBooks, Bill.com, or similar systems). Experience administering payroll and benefits for household or small-office employees, including coordination with payroll providers (e.g., ADP). Exceptional attention to detail with strong organizational and follow-through skills. High level of discretion, integrity, and professionalism when handling sensitive personal and financial information. Ability to work independently, prioritize effectively, and manage multiple responsibilities with minimal oversight