Program Controls Coordinator

Location: Amarillo, TXJob Title: Program Controls CoordinatorCareer Level: Intermediate Staff MemberOrganization: Program & Project Planning (50993945)Job Specialty: Production ControlWhat You'll DoThe Program Controls Coordinator provides administrative and technical support to the Project Controls and Estimating organization supporting Minor Construction Projects (MCP). This role is responsible for coordinating work authorization, supporting cost and schedule reporting efforts, maintaining project documentation, and assisting with project status reporting to leadership and customers. The position also supports onboarding coordination for new hires within the organization. This role reports directly to the Project Controls Director for MCP and Estimating Organization. The Program Coordinator plays a critical role in ensuring disciplined governance, documentation accuracy, and timely reporting across the MCP portfolio.Key ResponsibilitiesProject Controls & Reporting SupportPrepare, assemble, and compile monthly Project Status Reports (PSRs)Coordinate monthly PSR meetings with Project Controls and Management LeadershipMaintain project documentation and enforce version control standardsSupport preparation of reporting deliverables for leadership reviewsAssist the team in meeting weekly and monthly deliverables as directedWork Authorization (WA) CoordinationSupport the preparation, routing, and tracking of Work AuthorizationsMaintain WA documentation and ensure audit-ready recordsCoordinate with Program, Engineering, Project Controls, and Project Management to resolve discrepanciesMonitor approval routing and send reminders when aging exceeds established thresholdsTrack WA processing timelines and escalate delays as necessaryEnsure Work Authorizations are processed accurately and in a timely mannerAdministrative & Organizational SupportSupport onboarding coordination for new hires within the organizationCoordinate new employee system access requestsAssist with scheduling meetings, tracking action items, and maintaining internal logsSupport preparation of presentation materials for leadership briefingsDevelop and maintain the organization's SharePoint site and document structureSupport Process Workflow Management (PWM) electronic-flow (e-flow) document control processes related to Work Authorizations and Cost Estimating RequestsMinimum Job Requirements High School diploma: Minimum 4 years of relevant experience OR Associate degree in related discipline: Minimum 2 years of relevant experience Department of Energy (DOE) Order 426.2A RequirementsNot Applicable.Preferred Job RequirementsMinimum of 4 years of experience in project coordination, project controls support, administration, or program supportStrong organizational and document management skillsUnderstanding of project reporting and documentation practicesExperience supporting DOE or federally funded construction projectsFamiliarity with Work Authorization systems or project funding processesUnderstanding of basic project controls conceptsExperience supporting construction or project management operationsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Experience supporting cost, schedule, or project reporting environmentsAbility to manage multiple priorities in a deadline-driven environmentStrong written and verbal communication skillsCustomer-focused mindset with a collaborative and service-oriented approachWorking knowledge of software/tools such as SharePoint, PWM e-flow, Adobe Acrobat, Microsoft Office Suite, Project Controls Tools and Tools for Opportunities Performance Improvement through Communicaiton ( TOPIC)Core CompetenciesProactive problem solverStrong "can-do" attitudeExcellent cross-functional coordination skillsHigh attention to detail and documentation accuracyAbility to effectively manage demanding stakeholders in a fast-paced environmentAbility to operate effectively within a structured, compliance-oriented organization#JointheMission: Your Impact Starts HereAt Pantex, you won't just find a job—you’ll discover a career of purpose safeguarding national security through work performed nowhere else on Earth. We empower dedicated, innovative individuals like you to achieve their greatest impact surrounded by exceptional talent and limitless opportunities for professional growth.When you #JointheMission, you choose a lifetime career where your commitment is genuinely valued and rewarded. At Pantex, we believe that extraordinary talent thrives when supported by a balanced life. Discover the flexibility that empowers you to excel, coupled with a benefits package designed for your total peace of mind from comprehensive health coverage and robust retirement planning, to opportunities for continuous learning through education reimbursement.NotesThe minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10 CFR 709. Medical requirements may apply.Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to random selection for drug testing without advance notification.Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, religion, national origin, ancestry, genetic information, disability or veteran status.