Office Services Coordinator

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries. Carlton Fields is seeking an Office Services Coordinator for its Los Angeles office. Responsibilities include, but are not limited to: Document Production Center – copy, scan, print, organize files on share drive or cloud (e.g., Box) Reception coverage - answering light phones, greeting visitors, maintaining delivery log, validating parking, adding guests to security, reserving conference rooms, setting up zoom conference and testing audio/video Collecting and distributing incoming mail and deliveries Preparing outgoing mail and overnight packages for shipping Bi-weekly transmission of postage receipts to AR Ordering and restocking office supplies, including taking inventory and maintaining inventory list Setting up and cleaning of conference rooms or guest offices for guests/meetings Records - updating and creating files, locating files, supporting offsite storage, and shredding, including scanning to CF Archive, maintaining a master list of filing system Placing catering orders for inhouse lunches and breakfasts Library - updating library materials, logging materials received in library EOS database and distribute to attorneys identified in EOS Supporting tech department re office equipment installation and troubleshooting Coordinating service calls for copier equipment repairs or services Submit invoices via Matter Expert for payment processing Other office service-related responsibilities upon request and participate in special projects as requested Member of Emergency Response Team and Building Floor Warden Strong attention to detail Organize, plan, and manage projects through to competition Ability to work well with others as a team player, multi-task and prioritize work requests Provide high levels of customer service to all internal and external clients Flexibility to work overtime Minimum Requirements High School Diploma or equivalent experience Minimum of 2 years office experience Experience in a law firm or other professional organization is preferred Knowledge of copiers, printers, faxes, and other office equipment Ability to lift 50lbs unassisted Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing careers@carltonfields.com. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.