Executive Assistant to the District Superintendent and Clerk of the Board

Reports To: District SuperintendentLocation: The Cayuga-Onondaga BOCES Regional Education Center, Auburn NYJob ObjectiveThe position serves as a strategic and operational partner to the District Superintendent/CEO, responsible for managing high-level administrative functions, coordinating complex work, and ensuring the effective flow of information, time, and priorities across the organization. An employee in this class is responsible for the performance of complex, confidential, and detail-critical work that directly supports executive decision-making and organizational effectiveness. Responsibilities include managing executive-level communications and scheduling, coordinating initiatives across internal and external stakeholders, and ensuring the accurate and timely execution of key priorities.Work is performed with a high degree of independence, judgment, and discretion, often in situations requiring prioritization, problem-solving, and decision-making without direct supervision. The role requires the ability to anticipate needs, manage competing demands, and maintain accuracy and composure in a fast-paced, high-expectation environment.The position may provide direction to clerical staff and is expected to contribute to the development and improvement of systems and processes that enhance efficiency and organizational performance. Performs related duties as required.Minimum Qualifications: Graduation from High SchoolPreferred QualificationsDemonstrated experience supporting a senior executive, superintendent, or CEO in a complex organizationProven ability to manage and prioritize competing demands with minimal directionExperience preparing materials for executive leadership and/or governing boards (i.e. agendas, briefing documents, minutes, or board packets)Strong written communication skills with the ability to independently produce clear, concise, and accurate documents under tight timelinesHigh level of discretion and judgment in handling confidential and sensitive informationAbility to anticipate needs, identify problems early, and take action without waiting for directionExperience coordinating across multiple stakeholders, departments, or organizationsComfort operating in a fast-paced, high-expectation environment with shifting prioritiesStrong systems orientation including the ability to organize work, track commitments, and improve processes over timeThis role includes formal responsibility as Clerk of the Board, requiring precision, legal awareness, and the ability to ensure compliant and effective governance processes Distinguished QualificationsExperience supporting Board governance, including preparation of agendas, minutes, and official records Familiarity with public sector, school district, or BOCES operationsWorking knowledge of legal and procedural requirements related to meetings, records, and public transparencyDemonstrated ability to improve systems, workflows, or organizational processesExperience operating in environments requiring high levels of coordination across multiple organizations or stakeholders Primary Roles And ResponsibilitiesSupport senior leadership by managing complex, high-priority administrative and strategic needsManage and prioritize competing demands to ensure efficient and effective executive operationsPrepare and deliver high-quality written materials for executive leadership and governing boards with accuracy, clarity and tight turnaround timeframesSafeguard confidential and sensitive information by exercising sound judgment and discretionAnticipate leadership needs and proactively address issues before they escalateCoordinate communication and workflow across multiple stakeholders, departments, and organizationsOperate effectively and independently in a fast-paced environment with shifting priorities and high expectationsOrganize, track, and continuously improve systems for managing work, commitments, and processesFulfill Clerk of the Board responsibilities by ensuring accurate records, legal compliance, and effective governance processesManage complex executive scheduling across multiple stakeholders and changing prioritiesPrioritize work independently, solve problems, and execute tasks without step-by-step directionStrengthen governance processes by supporting Board operations, including agendas, minutes, and official recordsApply knowledge of public sector and BOCES operations to support organizational effectivenessEnsure compliance with legal and procedural requirements related to meetings, records, and public transparencyImprove organizational systems, workflows, and processes over timeFacilitate coordination across multiple organizations and stakeholders to support shared outcomesMay perform other responsibilities as directed by the District SuperintendentThe Cayuga-Onondaga BOCES is a great place to work, and offers a competitive salary and benefits package:Minimum starting salary is $56,000NYS Employee Retirement SystemHeath, Dental, Vision, Flex, 403B, EAP, Employee PerksGenerous sick, family illness, vacation, and personal timeGreat work-life balanceJoin a team committed to UNLEASHING POTENTIAL IN OUR COMMUNITY.We AreCollaborativeAdventurousSolution-DrivenJoyfulThis is a Civil Service position, so you must officially apply on the Cayuga County Civil Service Website. Only applications approved through Civil Service will be considered.** Please visit https://mycivilservice.cayugacounty.us/joboppsAbout Cayuga-Onondaga BOCESAll BOCES across the state share a common mission: to prepare diverse populations for successful roles in a new global society. We are accomplishing this by providing cost-effective shared services to school districts while initiating collaboration to close gaps in student achievement. Each day that mission is realized by the commitment and hard work of our board of education, administration, faculty and entire staff. Visit our website www.cayboces.org to learn all about the Cayuga-Onondaga BOCES!