Operations & Executive Administrator

SJ Ward Landscapes – Operations & Executive AdministratorAbout UsSJ Ward Landscapes is a full-service landscaping company serving residential and commercial clients across Colorado. With over 30 years of craftsmanship and a growing team of 40+ professionals, we are focused on building a structured, high-performing organization as we continue to scale.The RoleWe are looking for a highly organized and proactive Operations & Executive Assistant to support leadership and bring structure to our daily operations.This is not a typical admin role. This position will serve as a central organizer for the company—helping clean up systems, manage information flow, and support both administrative and operational processes.This role will start part-time, with the opportunity to grow into full-time quickly.Key ResponsibilitiesExecutive Support• Assist in building and formatting internal documents• Help clean up and organize company Google Drive and files• Track and follow up on open action itemsAdministrative Operations• Manage incoming documents, paperwork, and digital files• Maintain organized digital filing systems• Assist with vendor documentation and records• Support internal communication and coordinationFinancial & Office Support• Assist with basic bookkeeping tasks (QuickBooks experience a plus)• Help organize receipts, invoices, and financial documentation• Support payroll coordination and administrative processes (ADP)Systems & Process Support• Help document and organize company processes• Assist in building SOPs and internal systemsWhat Success Looks Like• Leadership is no longer buried in admin tasks• Files, documents, and systems are clean and organized• Information flows efficiently across the company• Tasks are tracked and followed through without remindersQualifications• Strong organizational and problem-solving skills• Ability to take initiative and work independently• Comfortable in a fast-paced, evolving environment• Experience with Google Drive, spreadsheets, and document organization• QuickBooks or bookkeeping experience is a plus• Construction or landscaping experience is a plusWho This Role Is ForThis role is ideal for someone who:• Enjoys bringing order to chaos• Takes ownership of problems and solves them• Wants to grow into a key operational role within a company• Is comfortable working closely with leadershipPosition Details• Full-time• Based in Longmont, CO• Competitive hourly pay based on experience• $65,000- $75,000 BOE