Executive Assistant - US

We are seeking a resourceful and proactive Executive Assistant to support our executive team. This role is ideal for someone who enjoys solving problems, coordinating across teams, and handling a variety of tasks with flexibility and professionalism.You will serve as a trusted partner to executives supporting both business and occasional personal needs while ensuring smooth operations and communication across time zones.The ideal candidate is fluent in Spanish and English, thrives in a dynamic environment, and is open to occasional travel and responsibilities outside of the traditional job scope.Key ResponsibilitiesProvide high-level administrative support to executives, including managing calendars, scheduling meetings, booking travel and preparing expense reports.Coordinate communications and logistics across departments, stakeholders and global time zones.Organize and manage internal meetings, strategic projects, and offsite events.Prepare professional documents including presentations, reports, and internal communications.Assist with both professional and occasional personal tasks for executives.Use technology to streamline administrative processes and track tasks or projects efficiently.Must be capable of exercising sound judgment and maintaining strict confidentiality when exposed to sensitive information related to business operations, leadership and personal matters.Communicate fluently in both English and Spanish, serving as a liaison when needed.Anticipate executive needs and proactively find solutions to potential challenges.Be available for occasional after-hours coordination and limited travel as needed.Willingly take on additional tasks or responsibilities outside the standard role when needed.Key QualificationsFluent in English and Spanish (written and verbal)Technical proficiency, including normal office software (Microsoft, Google, Slack, Etc.) as well as common AI platforms and other tools.Excellent internet skills are a plus.Strong organizational, time management and prioritization skills.Effective communicator who can work comfortably across teams and cultures.Will be expected to work outside of standard business hours to effectively support Executives across multiple time zones.Flexibility and responsiveness are key to success in this role.Flexible, adaptable and open to travel.The successful candidate will be someone who is trusted to consistently demonstrate confidentiality, integrity, and professionalism in all communications and tasks.Self-starter with a problem-solving mind-set and strong attention to detail.Positive, can-do attitude with a willingness to go above and beyond.In addition to competitive pay we can offer:Heath, Dental, Vision, Life and other benefits that begin within a monthPaid Parental LeaveGenerous vacation allowance in addition to company paid holidays401(k) with company matchSubstantial company product allowanceReimbursement for internet, cell phone and gym/wellness activities