SENIOR CONTRACT ADMINISTRATOR

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. DescriptionPerforms work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.This posting may be used to fill vacancies in the Rolling Stock and/or Goods, Equipment & Professional Services department.Recruitment Timelines : Interviews are projected to be scheduled for the week of 6/15/ 2026 . These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.Examples of DutiesSummarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bidsPlans procurement processes and assists user departments with setting schedulesSchedules advertising and announcement of RFPs and IFBsHolds pre-proposal and bid conferences to answer questionsLeads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysisPrepares award recommendations for managementAttends various meetings, including pre-bid and post-bid debriefingsMonitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategiesAnalyzes cost/price elements in contractor proposals, bids, amendments, or change ordersDetermines market effect on pricingResolves problems and disagreements between contractors and user departmentsConverts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modificationsNegotiates contract costs, terms, and conditions with vendorsPrepares reports and correspondenceReviews and approves contractor invoicesAssists new vendors with requirements of the procurement processConducts closeout actions upon contract completion, such as final audit, payment, etc. Provides guidance and assistance to new or entry-level employeesMinimum QualificationsMay be required to perform other related job dutiesRequiredA combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:EducationBachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferredExperienceThree years of relevant experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignmentCertifications/Licenses/Special RequirementsA valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functionsProfessional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferredPreferred QualificationsPreferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.The Following Are The Preferred QualificationsExperience conducting cost/price analysis independentlyExperience developing reports such as, solicitations for Request for Proposals (RFPs), Invitation for Bids (IFBs), and correspondencesExperience leading and conducting bid evaluations and negotiationsExperience understanding Buy America regulations Essential KnowledgeKnowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)Theories, principles, and practices of professional services or construction contract administration for public agenciesApplicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processesStatistical and cost/price analysisSupply chain, procurement, and purchase to pay conceptsApplicable business software applicationsSkill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)Performing complex contract administration and management workAnalyzing situations and identifying and resolving problemsProducing statistical and financial reportsMediating and negotiatingCommunicating effectively orally and in writingInteracting professionally with various levels of Metro employees and outside representativesAbility to (defined as a present competence to perform an observable behavior or produce an observable result)Interview and evaluate contract proposal respondentsPerform cost/price analysisRepresent Metro before the publicPrepare reports, contracts, specifications, correspondence, RFPs and IFBsCompile and analyze complex dataUnderstand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgetsTravel to offsite locationsRead, write, speak, and understand EnglishSpecial ConditionsThis job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirementsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this jobMetro provides reasonable accommodation to enable individuals with disabilities to perform the essential functionsThis classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of DirectorsContributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried outWorking ConditionsTypical office situationClose exposure to computer monitors and video screenPhysical Effort RequiredSitting at a desk or tableOperate a telephone or other telecommunications device and communicate through the mediumType and use a keyboard and mouse to perform necessary computer-based functionsCommunicating through speech in the English language required(YB)Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.Selection ProcedureApplicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.Application ProcedureTo apply, visit Metro's website at www.metro.net and complete an online Employment Application.Computers are available to complete online Employment Applications at the following Metro locations:METRO Headquarters, Employment OfficeOne Gateway PlazaLos Angeles, CA 90012Open: Monday through Friday, 8am-4pm(Closed Sat & Sun) Metro Talent Hub8501 S. Evermont PlaceLos Angeles, CA 90044Open: Monday through Friday, 9am-5pm(Closed Sat & Sun)East Los Angeles Customer Center4501 B Whittier BlvdLos Angeles, CA 90022Open: Tuesday through Saturday, 10am to 6pm(Closed Sun & Mon) Wilshire/Vermont Customer Center3183 Wilshire Blvd, Ste 174Los Angeles, CA 90010Open: Monday through Friday, 10am-6pm(Closed Sat & Sun) Rosa Parks Customer CenterWillowbrook/Rosa Parks Station11720 Wilmington AveLos Angeles, CA 90059Open: Monday through Friday, 6am to 6:30pm(Closed Sat & Sun) Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.