Bookstore Operations and Event Manager

Job Description Full-Time | Senior-Level Position | Compensation Negotiable Based on ExperienceWe are an independent, high-volume bookstore known for hosting bestselling and nationally recognized authors. Our events range from intimate in-store conversations to large-scale, high-profile productions in partnership with publishers and industry leaders.We are seeking a strategic, highly organized, and creative Operations Manager to join our team long-term. This is a senior-level role within our company — you will work directly with publishing houses, publicists, literary agents, and author teams to bring events to life at the highest level.This position is fast-paced, demanding, and detail-driven — but incredibly rewarding for someone who thrives on producing meaningful, memorable experiences in the publishing and literary world.There is significant room for growth within our organization.About the RoleThis is not an entry-level event planning position. You will:Coordinate directly with major publishers, publicists, agents, and author representativesOversee events featuring bestselling and well-known authorsManage high-expectation, high-visibility eventsRepresent the company professionally in national publishing conversationsThe ideal candidate is confident communicating with industry professionals and comfortable operating in environments where precision, discretion, and professionalism are critical.Required Skills & QualificationsExceptional organizational, leadership, and delegation skillsAbility to manage and execute an average of 40+ projects simultaneouslyStrong written and verbal communication skills (professional-level correspondence required)Comfortable working directly with publishers, agents, and publicistsCreative thinker capable of conceptualizing unique and immersive event experiencesHighly detail-oriented with strong follow-throughExcellent problem-solving skills in fast-paced environmentsProficiency in Google Suite and EventbriteStrong interpersonal skills and client-facing confidenceResponsibilitiesEvent Planning & ExecutionPlan and execute a wide variety of events from concept through completionManage both intimate gatherings and large-scale, high-profile productionsServe as the lead point of contact for author eventsPublisher & Industry RelationsCommunicate directly with publishers, publicists, agents, and author teamsManage event logistics in alignment with publishing expectations and marketing strategiesMaintain professionalism and discretion in all industry interactionsVendor & Logistics ManagementSource and manage vendors, contracts, and payment schedulesOversee event setup, staff coordination, event flow, and guest managementBe on-site to ensure seamless execution and high hospitality standardsBudget OversightTrack event spending and manage overall budgetsPost-Event ReportingEnsure client and publisher satisfactionProvide reports and analysis on event successTeam Leadership & CollaborationSupervise and manage the event teamCollaborate with marketing and sales teams on promotional effortsDelegate effectively while maintaining high service standardsSchedule RequirementsFlexible availability requiredEvenings and weekends are essential as event schedules demandWho You AreYou are calm under pressure.Apply below after reading through all the details and supporting information regarding this job opportunity.You are detail-obsessed without losing sight of the big picture.You thrive in high-expectation environments. xmcpwfuYou love books, publishing, and the magic of bringing authors and readers together.