Table Scribe

Position: Table ScribePosted: 01/14/2026Table Scribe1099 - ConsultantVarious locations within the Commonwealth of VirginiaPosition Summary:Applied Training Solutions, LLC is seeking an experienced Table Scribe to support HSEEP-compliant state exercises. The Table Scribe is responsible for accurately documenting participant discussions, decisions, actions, and issues at assigned tables or functional groups during seminars, workshops, and tabletop exercises. This role supports evaluation and after-action reporting efforts by capturing objective, detailed notes aligned with exercise objectives and core capabilities in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP). The Table Scribe works closely with Table Facilitators, Evaluators, and exercise staff to ensure complete and accurate documentation.Responsibilities:Serve as a Table Scribe for seminars, workshops, and tabletop exercises conducted in accordance with HSEEP doctrineAccurately document participant discussions, decisions, actions, and identified issues at assigned tables or functional groupsCapture discussion content aligned to exercise objectives, core capabilities, and scenario playRecord notable strengths, gaps, challenges, and discussion themes for evaluator useCoordinate closely with Table Facilitators to ensure key discussion points and decisions are capturedMaintain situational awareness of scenario flow and discussion progressionProvide clear, organized notes to support Evaluators and after-action reporting effortsParticipate in hot washes and after-action discussions as requiredMaintain accurate logs, notes, and records to support After-Action Reports (AARs) and Improvement Plans (IPs)Ensure documentation is objective, factual, and free of personal opinionMaintain professionalism, discretion, and confidentiality throughout the exercise processBasic Qualifications:Demonstrated experience participating in emergency management exercises or operational environmentsStrong note-taking, documentation, and organizational skillsAbility to actively listen and accurately capture complex discussionsStrong written communication skillsAbility to work effectively in a fast-paced, discussion-based exercise environmentFamiliarity with Homeland Security Exercise and Evaluation Program (HSEEP)Must be a U.S. citizenPreferred Qualifications:1+ years of experience in emergency management, preparedness, planning, or administrative support rolesFEMA HSEEP training (e.g., IS-120, IS-130, IS-139, or equivalent)Experience supporting multi-agency or multi-jurisdictional exercisesOther Requirements:U.S. Citizenship Required: YesPerformance Location: On-site while on assignment (various locations within the Commonwealth of Virginia)Relocation Assistance: Not applicableClearance Required: NoneTravel Required: Yes - up to 100% while on assignmentWorking Environment:The work environment will include conference facilities, training venues, or Emergency Operations Center (EOC) environments depending on assignment. The position may require extended work hours beyond 12 hours per day, working under high operational tempo, and travel to locations throughout the Commonwealth of Virginia.About Applied Training Solutions, LLC:Applied Training Solutions, LLC is a leading simulations company providing innovative systems, products, and solutions to government and commercial customers.We are committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer and make all employment decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. citizenship is required for most positions.