Administration Specialist

Job Description Search Solution Group is seeking a friendly, professional, and highly organized Administrative Coordinator to support daily office operations and customer engagement for a growing business district organization in Hampton, VA. This position is ideal for someone with strong receptionist, customer service, and administrative support experience who enjoys interacting with people, coordinating schedules and events, and keeping operations running smoothly.The Administrative Coordinator will serve as a key point of contact for businesses, visitors, vendors, and community stakeholders while providing administrative and operational support to the team. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple responsibilities in a fast-paced environment.Key ResponsibilitiesCustomer Service & Front Desk SupportServe as the primary point of contact for incoming calls, emails, visitors, and community inquiriesProvide professional and friendly customer service to businesses, vendors, and stakeholdersAssist with directing inquiries, providing information, and resolving routine issuesMaintain a welcoming and organized office environmentAdministrative SupportSchedule meetings, manage calendars, and send reminders and follow-upsPrepare meeting agendas, notes, and supporting documentsMaintain organizational files, attendance records, and administrative documentsCoordinate office logistics including room setup, catering, and supply managementSupport general office operations and day-to-day administrative needsEvent & Program CoordinationAssist with planning and coordinating community events, meetings, and programsSupport event logistics including vendor communication, venue coordination, and promotional effortsHelp prepare newsletters, mailings, and communication materialsTrack project timelines and assist with administrative reportingVendor & Community SupportCommunicate with vendors and contractors to ensure services are completed on scheduleSupport operational needs for district programs and initiativesBuild positive relationships with local businesses and community partnersAssist leadership with special projects and additional administrative tasks as neededQualifications2+ years of experience in administrative support, receptionist, customer service, or office coordination rolesStrong communication and interpersonal skillsExcellent organizational skills with strong attention to detailAbility to multitask and prioritize in a fast-paced environmentProficiency in Microsoft Office Suite, Google Drive, and ZoomExperience coordinating meetings, calendars, or events preferredComfortable interacting with customers, vendors, and leadership professionallyExperience with Canva or graphic design tools is a plusPreferred SkillsStrong customer service mindset and problem-solving abilitiesAbility to work independently while supporting a collaborative team environmentProfessional written and verbal communication skillsPositive attitude with a proactive and adaptable approach to work