Executive Assistant to COO

Position SummaryThe Executive Assistant (EA) to the COO serves as a trusted strategic partner, enabling the COO to operate at maximum effectiveness across a complex, global organization.This role goes beyond calendar management—acting as a gatekeeper, communicator, and operator who anticipates needs, drives follow-through, and ensures alignment across the COO’s direct reports and teams.Success in This RoleCOO is well-prepared, focused, and operating efficiently Meetings are organized, decisive, and action-oriented Priorities and initiatives move forward with clarity and accountability Stakeholders experience seamless, professional communication EA is viewed as a trusted partner Key ResponsibilitiesServe as an extension of the COO—anticipating needs, managing priorities, and ensuring focus on high-impact initiatives Drive follow-up on key decisions, action items, and strategic initiatives Manage and optimize the COO’s complex calendar across multiple time zones Prepare agendas, briefing materials, and executive correspondence Plan and coordinate meetings; track actions, decisions, and follow-ups Manage domestic and international travel logistics and itineraries Support executive meetings, offsites, and leadership events Build relationships across stakeholders and act as a professional gatekeeper Handle sensitive and confidential information with discretion Qualifications8+ years supporting C-suite executives in a fast-paced, global organization Experience in complex, matrixed environments Strong organizational and time management skills with ability to manage competing priorities Sound judgment and ability to handle confidential information Strong written and verbal communication skills Proficiency in Microsoft Office, Google Workspace, and collaboration tools Ability to work across time zones and flexible schedules Additional InformationAdhere to all company policies and procedures Attend meetings and training sessions as required Other duties may be assigned based on business needs