School Nutrition Program Administrative Assistant

Bookkeeping And Accounting ClerkPerforms a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies, and records numerical data to keep sets of financial records complete and accurate within the School Nutrition Program.Qualifications:Possess high school diploma or GED equivalency certificatePrefer any combination of education and experience equivalent to graduation from high school supplemented by business school or accounting coursesHave demonstrated leadership qualities and personal characteristics necessary for working effectively with vendors, teachers, students, administrators and community membersThree to five years of experience in general accountingPossession of a valid driver's license.Responsibilities:Responsible for bookkeeping of operational budget for the School Nutrition Program and all five schools within Greene CountyReceives, counts, and accounts for all school funds for the School Nutrition ProgramPrepares and makes bank depositsReconciles bank statementsMaintains bookkeeping system (Quickbooks)Maintains general ledger accounts, checks balances, prepares financial reportsPrepares bills for payments, verifies codingWrites checks, prepares receipts and prepares monthly statements and reportsMaintains records and filing systemMaintains financial vendor listsCollects and makes receipts for moneyAssist in preparing the annual budgetHandles purchase orders/requisitions, receiving reports/invoicesOrders and distributes Office SuppliesPrepares, processes, prints, files, and distributes a variety of documents. Some material may be of a confidential natureMeets/greets/screens visitors; Answers questions and provides information;Tracks attendance processing leave, worker's compensation, and payroll related documentsMaintains virtual and physical inventory of materials, supplies and/or equipmentAnswers department phones, takes messages and provides responsesMay be needed to substitute in the kitchens when an employee is absentAny other duties as assigned by the director of School NutritionKnowledge, skills and abilities:Functional knowledge of bookkeeping terminology and methods; functional knowledge of routine accounting principles; ability to maintain financial records and prepare reports and statements; ability to make arithmetical computations quickly and accurately; ability to understand and follow complex oral and written instructions; ability to operate a variety of office machines; knowledge of related software programs; ability to deal effectively with co-workers and the public; ability to type at a reasonable rate of speed - 45 words per minute; some knowledge of the National School Lunch Program and the School Breakfast Program is a plusPhysical conditions and nature of work contacts:Work is typically performed in an office at a desk. Handling supplies, equipment and funds weighing up to 40 pounds is required. Occasional sustained operation of office machinery is necessary. Daily deposits of funds are required. Internal contact with staff, faculty, administration and students are maintained daily. Regular telephone contact with Central Office, Fiscal Services, Accounting Division and Payroll/Personnel is necessary. Contacts require considerable tact and discretion.Evaluation:Performance will be evaluated on the ability and effectiveness in carrying out the responsibilities as outlined.10 month position6.5 hours a dayReports to School Nutrition Director