Executive Administrative Assistant

Job Title: Senior Administrative Business Partner

Location: South San Francisco, CA

Duration: Contract - 6 months

Rate: $38 to $40/hr on W2Anticipated Start Date: ASAPPlease note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Job Type: [Fulltime] (40 HRS WEEKLY)], [CONTRACT], [ONSITE]

Job Title: Senior Administrative Business Partner

Location: South San Francisco, CA

Duration: Contract - 6 months

Job Description: We are seeking a Senior Administrative Business Partner to join our dynamic team supporting, Digital, and Analytics (DDA) organization. The ideal candidate will have strong experience in executive support, complex calendar management, cross-functional coordination, event and meeting operations, and internal communications and a proven ability to drive operational excellence, enable leader and team effectiveness, and execute large-scale meetings and offsites across time zones.

Responsibilities: Manage complex calendars and scheduling across multiple time zones. Maintain shared team drives and coordinate sophisticated scheduling requests using Microsoft Suite. Manage relationships with internal and external stakeholders with discretion and confidentiality. Plan and execute large internal meetings, department meetings, and committee sessions, including webcasts and technology-enabled events. Schedule and coordinate meetings with external business partners. Oversee pre-read preparation and post-meeting actions. Independently lead complex offsites involving multiple locations, travel, and multi-day agendas in partnership with event services. Develop and distribute agendas and meeting materials. Support meeting flow, note-taking, and action item follow-up. Draft clear email and internal communications on behalf of leaders and teams. Maintain departmental intranet sites, newsletters, knowledge repositories, and common drives. Collect and publish content and oversee upkeep. Coordinate feedback collection and implement improvements for communications and operations. Support space planning logistics and departmental moves in collaboration with the administrative space planning lead. Manage candidate interview logistics, host candidates, collect feedback, and prepare hiring or promotion packages with Talent Acquisition and Hiring Managers. Coordinate onboarding logistics including orientation information, welcome events, device readiness, and access needs. Plan and facilitate team-building events and workshops to support engagement and connectivity. Monitor and organize training opportunities for the team and administrative community. Process vendor and speaker engagements, contracts, and payments in compliance with policy. Maintain accurate department org charts and distribution lists.

Required Skills & Qualifications: 7+ years of administrative, operations, or project management experience. Pharmaceutical or biotechnology preferred. Proven executive support with senior leaders and cross-functional teams. Advanced Microsoft Office skills, including PowerPoint, Excel, and Word. Proficiency with Microsoft Teams, Zoom, and Google Meet. Strong organizational skills with the ability to prioritize, multitask, and execute independently with sound judgment and discretion. Excellent written and verbal communication with attention to accuracy and detail for self and team outputs. Collaboration skills with the ability to share information, coordinate workflows, and partner across functions to achieve outcomes. BS/BA degree or equivalent industry experience.

Preferred Skills: Experience coordinating global meetings, offsites, and webcasts using enterprise collaboration platforms. Experience managing intranet content, newsletters, and knowledge repositories for large teams.

Benefits: BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k. About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.